Human Resources > Careers > Applicant FAQ

Applicant FAQ

How do I submit a cover letter?

Log in to your account/ profile and click on the “My Activities” tab of your profile/application. Click on “Add Attachment” to upload your attachment.​

Can I update my resume and/or application once it has been submitted?

Once you have submitted a resume and application, you will not be able to change them. The only information which can be changed is the information in your profile such as address, email address, and phone number. You can however, withdraw from the job and re-apply with your updated resume/information.​

How do I find out the status of my application?

You will receive an acknowledgement email when you have successfully submitted your application. You will be contacted by a talent acquisition consultant if your skills are a match for the job and the hiring process generally takes 1-3 months.​

What do I do if I am locked out of my account/experience technical issues?

Send an email to with a detail explanation of the issues you are experiencing and send screen shots if possible. A talent acquisition representative will respond to between 1-3 business days.​

Why does DePaul University require candidates to apply to positions online?

The online application process provides candidates with an opportunity to apply to multiple positions as well as provides assurance that your qualifications were received. It further allows the Talent Acquisition Consultant and the hiring manager an opportunity to evaluate your qualifications in an accelerated manner, which helps to move applicants through the screening process in a timely manner.​

Do you accept resumes by mail or in person?

No, in order to be considered for a position at DePaul University, you must complete the online application process.​

Do I need to provide professional references with my resume?

No, please include this information on the online application in the designated section. ​

Do I need to complete the entire application to be considered for employment?

Yes, in order to fully evaluate your qualifications, all candidates are required to complete the entire application and answer all screening questions.​

How will I know that my application has been successfully submitted?

You will receive an automated email letting you know that your application has been received. A talent acquisition consultant will contact you if you are selected for an interview. ​

How do I know if a job is still available?

If the job is posted on our website, it is still open and we are still accepting resumes. If the job is not posted, the job has been cancelled or filled. ​

Typically how long is the recruitment and selection process?

Our recruitment and selection process is based upon how quickly qualified applicants move through the screening and selection process. On average, positions are filled between 1-3 months. Candidates will be notified once a final decision has been made. ​

How often do you post new positions?

New jobs are posted to the career site and recently filled jobs are removed from the career site on a daily basis. ​

Will I hear from a DePaul representative if I am not selected?

Yes, applicants who were not chosen for the position will receive either a call or an email letting them know upon completion of the search. ​

What types of background checks are conducted?

Standard background checks for staff positions include criminal checks, social security traces, reference checks and education verifications. A credit check or a motor vehicle record check may be required if deemed relevant for the position. “Safety sensitive positions” such as Public Safety Officers require a standard background check for staff plus a drug screen and fingerprint screening.​

Do you accept applications for faculty positions?

No. To be considered for a faculty position, candidates must visit DePaul’s Faculty Jobs site. ​

Do you accept unsolicited resumes from third party staffing agencies and/or search firms?

We do not accept unsolicited resumes from third party staffing agencies and/or search firms. If you are interested in submitting marketing materials about your organization, you can send an email to​.

I am a current DePaul employee. How can I apply/transfer to a new position within the university?

You should create an online application using the internal applicant portal. Please remember that you must be in your current role for at least 6 months before you can be considered for a new position. You can reach out to the assigned recruiter listed in the internal job posting for more information about the job or for a status update. ​

I'm experiencing an error that says "Data being added conflicts with existing data." What do I do?

Unfortunately, this is an error in our system that our Information Technology team is working on fixing at the moment. In the meantime, in order to continue your application, follow these steps in order:

  1. Withdraw your current application for this position by visiting the “My Activities” tab found at the top of our Careers Site once you have logged in. Please also withdraw any “Draft” status applications. The “My Activities” page is the same one you visit in order to complete any unfinished applications.
  2. Clear your browser cache by pressing “Control” + “Shift” + “Delete” at the same time. If you still need assistance, please visit DePaul Tech FAQ and click on “Clearing Your Browser Cache.” This is the most important step.
  3. Rename your resume so our system does not recognize it or attach any old data.
  4. Complete a new application and attach your renamed resume.

If you are still experiencing difficulties, please access our Careers Site from a different browser. For example, if you use Google Chrome, try using Mozilla Firefox or Safari instead. Please also free to reach out to Please be sure to include screenshots of the errors you experience, as they are incredibly helpful to us as we try to understand the problem you are experiencing.​