Department of Housing > Resident Resources > Terms & Conditions > Lincoln Park Student Housing Guide > Cancellation

Cancellation

Cancellation

Each resident is responsible for all appropriate cancellation fees outlined in the
Terms and Conditions of the housing agreement. Cancellations will not be considered complete, and prorated room charges will continue to accrue until the step-by-step instructions for checking out are finished. Cancellation and housing charges are not affected by whether or not DePaul Housing is able to fill the residential unit vacated by the resident.


Once a student is confirmed for housing, cancellation fees will apply as stated in Section 4 of the
Terms and Conditions. Students must cancel before the dates published on our cancellation page to avoid being responsible for future housing charges.

All cancellations must be made in writing directly to DePaul Housing; verbal cancellations will not be honored. A cancellation is complete when the steps below are successfully completed. ​

  1. Visit the DePaul Housing main office in Centennial Hall, suite 301. If not currently on campus, email housing@depaul.edu stating intention to cancel the housing agreement.
  2. Remove all personal belongings from the unit. The unit should be left in its original condition.
  3. Return the unit key to the DePaul Housing main office key drop box in Centennial Hall, suite 301.
Students who cancel have the option to request a walk-through of their unit, with a housing representative, to review its condition. Please email housing@depaul.edu at least 72 hours prior to the intended move-out date. 

All campus housing cancellation notifications must be made in writing directly to DePaul Housing; notifying DePaul University’s Admissions Office, Student Records, or other DePaul University offices is not sufficient. Verbal cancellations will not be honored. Cancellations notifications are confirmed once a student successfully completes the entire checkout process with DePaul Housing. The cancellation policy applies to all students who have been confirmed for campus housing. 

Full-quarter/-semester charges for the current quarter/semester will still be charged and a $1,500 cancellation fee will be assessed for all students who cancel and move out prior to the end of any given quarter/ semester and after the start of the term of this Agreement or first day of occupancy, whichever is earlier. These charges apply regardless of the reason for cancellation, including residents who cancel due to a withdrawal from the university, or residents who are removed from campus housing or dismissed from the university, for conduct or academic reasons. 

A $1,500 cancellation fee will be assessed to students who cancel if they (1) are continuing students who cancel after being confirmed for campus housing and prior to the start of the term of this Agreement or first day of occupancy, whichever is earlier; or, (2) students who cancel during winter break. 

A $400 cancellation fee will be assessed to students who cancel if they are (1) a first-year, non-transfer student and cancel after June 1, 2020 and prior to their scheduled move-in date or first day of occupancy, whichever is earlier; (2) a transfer student and cancel after June 1, 2020 and prior to their scheduled move-in date or first day of occupancy, whichever is earlier; (3) confirmed on or after June 1, 2020, for first-year, non-transfer students, or, confirmed on or after June 1, 2020, for transfer students and cancel prior to their scheduled move-in date or first day of occupancy, whichever is earlier. 

Non-Enrolled Students:

All new incoming students who (1) do not cancel prior to the start of the term of this Agreement; and, (2) do not arrive to campus; and, (3) are not enrolled on the first day of classes for any given quarter/semester; will be administratively canceled and a $1,500 cancellation fee will be assessed.

All continuing students, who took occupancy in a prior quarter/ semester, who (1) do not cancel prior to the start of a subsequent quarter/ semester, and, (2) do not check-in will remain responsible for the full quarter/ semester charges and a $1,500 cancellation fee will also be assessed. 

Students will not receive a cancellation fee if they (1) cancel while still on the campus housing waiting list; (2) cancel prior to being confirmed for campus housing; (3) are a first-year, non-transfer student who cancels prior to June 1, 2020; or, (4) are a transfer student who cancels prior to June 1, 2020. All students who have submitted a $400 prepayment will have their $400 prepayment refunded if they cancel prior to the deadlines as listed in this paragraph. 

Meal Plans

Cancellation of a housing agreement will also cancel any corresponding meal plan. Full meal plan terms can be found in Section 5 of the Terms and Conditions.

Study Abroad & Internships

If a resident is enrolled in a DePaul-sponsored study abroad program or internship that requires them to leave their campus housing assignment mid-academic year, the resident will not be responsible for any cancellation fees, pending documentation. Documentation must be provided in-person to DePaul Housing at least 60 days prior to cancellation. Fees will be assessed to residents who cancel based on a program not sponsored by DePaul University.

Graduation

If a resident graduates from DePaul University at the end of fall or winter quarter/semester, the resident will not be assessed a cancellation fee. Documentation must be provided in-person to DePaul Housing at least 60 days prior to cancellation to avoid the fee.