G Suite for Education is a collection of cloud-based productivity and collaboration tools developed by Google. All DePaul faculty and staff have access to a G Suite account.
G Suite provides services to DePaul that can help you to:
- Store and share files in the cloud
- Search and find content quickly
- Collaborate in real-time with other G-Suite users
What G Suite tools are included in this offering?
What type of DePaul data can I store on Google Drive?
Access to and Responsible Use of Data Policy governs where and how DePaul data should be managed. For an overview of some examples of data and where they should be stored, see the sample list below. Additional guidance for any data not covered here can be found in the policy.
| Description |
Data Type** |
DePaul Box, Google Drive, and Microsoft OneDrive
|
U/W |
Cloud Services* |
Credit/Debit Card Number
|
Highly Sensitive Data |
No |
No |
No |
Other bank or financial account numbers
|
Highly Sensitive Data |
No |
No |
No |
| Drivers license numbers and other government identification card numbers |
Highly Sensitive Data |
No |
Yes |
No |
| Passwords, pins and similar data that permit access to financial accounts or other personal data |
Highly Sensitive Data |
No |
No |
No |
| Social Security Number |
Highly Sensitive Data |
No |
Yes |
No |
| Class Information |
Internal Non-Restricted Data |
Yes |
Yes |
No |
| Employee names, telephone numbers and email addresses |
Internal Non-Restricted Data |
Yes |
Yes |
No |
| Employee job titles and dates of employment |
Internal Non-Restricted Data |
Yes |
Yes |
No |
| FERPA covered data |
Internal Restricted Data |
Yes |
Yes |
No |
| Student Financial Aid Data |
Internal Restricted Data |
No |
Yes |
No |
| HIPAA covered data |
Internal Restricted Data |
No |
Yes |
No |
| Employee pay rates or other confidential payroll data |
Internal Restricted Data |
Yes |
Yes |
No |
| Research data that does not contain subject identifiable data |
Internal Restricted Data |
Yes |
Yes |
No |
| Data posted on University bulletins and data on unrestricted University web sites |
Public |
Yes |
Yes |
Yes |
*Cloud Storage Service Providers such as Dropbox, Personal Microsoft OneDrive, Personal Google Drive, Apple iCloud, AWS, Personal Box Account, Carbonite, etc.
How do I get access to G Suite?
G Suite accounts are set up automatically for DePaul faculty and staff. In order to access your account, log in to
Google using your DePaul email address. Note: If you are using a long email address, you must enter the full email address
You will then be redirected to the DePaul login page, where you should enter your
BlueKey login credentials (username@depaul.edu email address and password)
.
Once you are logged in, you can click on the AppLauncher to see a list of the tools that you have access to.
Additional Information