SharePoint is the platform used to create DePaul's websites. It is also used for internal collaboration sites, known as teamsites.
SharePoint training is led by technical trainers as part of a partnership between the Department of Information Services (IS) and Web Communications (Web Com). SharePoint training is open to DePaul faculty, staff, and student employees, with the permission of their site owner.
SharePoint Websites Training
How do I request access to edit my department's website?
Before you can be given access to edit your college or department's website, you will first need the permission of your site owner and you will need to attend a SharePoint training workshop. Please ask your site owner to email a request to firstname.lastname@example.org They should include the name, username, and role (visitor, editor, approver, and/or SmartForms editor) of each invidual to be added to the site. Once we have recieved your site owner's request, you will be sent an invitation to register for training to your DePaul email address. Access to your site will be granted upon completion of training.
What are the different roles or permission levels in SharePoint?
- can view & export information submitted through SmartForms
Training: no training required
- can do everything a vistor can
- edit existing pages
- create new pages
- submit pages to an approver to be published
Training: Editor Training required
- can do everything an editor can do
- approve pages to complete the publishing process
Training: Editor Training required
- edit existing SmartForms and lists*
- create new SmartForms and lists
- view & export information submitted through SmartForms
*Please note that there is no workflow, approval process, or version history available in SharePoint lists. Therefore, we recommend that site owners be cautious about assigning the SmartForm editor permission level.
Training: SmartForms Training required (Editor Training is a prerequisite for SmartForm Training)
How do I register for SharePoint training?
If you are new to SharePoint:
Please ask your site owner to email a request to email@example.com
They should include the name, username, and role (editor, approver,
and/or SmartForms editor) of each invidual to be added to the site.
Once we have recieved your site owner's request, you will be sent an
invitation to register for training to your DePaul email address.
If you previously attended SharePoint training:
If you are currently an editor or approver who has already attended SharePoint training, you are welcome to retake our training workshops as a refresher whenever you like. Please email firstname.lastname@example.org
indicating that you are a current editor who would like to attend a refresher workshop
. Please include the name of your website as well as which training workshop you would like to attend. We will send you information on how to register.
How do I receive training for functionality specific to my site?
Certain DePaul websites have functionality built into them unique to their site. SharePoint editor training is standard across all sites. Therefore, it does not cover features built specifically for your site that are not available across sites. If new editors need training on these features they should first attend an Editor Training. Then, a site owner or other editor on the site may train them on a site-specific skills, or the site owner may contact email@example.com to be put in touch with someone who can provide specialized instructions or training for their particular site.
How do I remove an editor or approver from our website?
Employees who leave DePaul are automatically removed from SharePoint every week. If an approver or editor switches departments at DePaul or their role no longer requires them to have access to your website, please submit a TSC ticket
. Include the employee’s full name, Campus Connect Username, and the name of the site from which to remove their access.
SharePoint Teamsites Training
What is a SharePoint teamsite?
A SharePoint teamsite is a web-based document sharing and
collaboration space available to DePaul departments and committees.
Members of a teamsites can view and edit documents from any computer with an internet
connection. Teamsites work particularly well with Microsoft Word,
PowerPoint, Excel and OneNote documents, allowing members to directly view or
edit a document in either a browser or in the application.* Each teamsite
is controlled by one or more site owners who grant permissions for the site,
allowing groups of users the ability to view or edit the entire site, or just
portions of the site.
*Please note that some features of teamsites are unavailable to
Mac users. For the best user experience, use a Windows Computer and Internet
Is training available for teamsites?
To get up-to-speed with SharePoint teamsites quickly and easily, we recommend SharePoint 2010 Essential Training on Lynda.com. Log in with your Campus Connect username and password. You may also want to take a look at our SharePoint Teamsites Quick Guide
Site Owner Training
Site owners who would like in-person assistance learning how to set up and manage their teamsite can request Teamsite Owners Training by emailing firstname.lastname@example.org Please include the number of people to be trained (if you have multiple site owners), the URL of your teamsite, a brief description of how you use (or plan to use) your site, and your availability.
Site Members Training
Groups of 3 or more site members can request an in-person training workshop by emailing email@example.com Please include the number of people to be trained, the URL of your teamsite, a brief description of how you use (or plan to use) your site, the name of your site owner(s), as well as your group's availability.
Is there a storage limit for my teamsite?
Yes, teamsites storage space is quite limited. If you need to store video files, other multi-media content, or a large quantity of files, you may want to consider Box
which offers unlimited storage space and individual file sizes up to 15 GB.