Information Services > Services > Technology Training > SharePoint Training

SharePoint Training

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SharePoint logo
SharePoint is the platform used to create DePaul's websites.  It is also used for internal collaboration sites, known as teamsites. 
 
Digital Experience and Analysis, along with Information Services have collaborated to implement DePaul's responsive website framework for SharePoint. Our sites adapt to each viewer’s environment (phone, tablet, laptop and desktop). SharePoint training is open to DePaul faculty, staff, and student employees, with the permission of their site owner.
 

SharePoint Websites Training

Our SharePoint Resources website is filled with instructions and best practices for editing your SharePoint website.  Please visit resources.depaul.edu/sharepoint

Before you can be given access to edit your college or department's website, you will first need the permission of your site owner and you will need to attend a SharePoint training workshop.  Please ask your site owner to email a request to sptraining@depaul.edu  They should include the name, username, and role (visitor, editor, approver, and/or SmartForms editor) of each invidual to be added to the site.  Once we have recieved your site owner's request, you will be sent an invitation to register for training to your DePaul email address.  Access to your site will be granted upon completion of training.

Visitor

  • can view & export information submitted through SmartForms

Training: no training required

Editor

  • can do everything a vistor can
  • edit existing pages
  • create new pages
  • submit pages to an approver to be published

Training: Editor Training required

Approver

  • can do everything an editor can do
  • approve pages to complete the publishing process

Training: Editor Training required

SmartForm Editor

  • edit existing SmartForms and lists*
  • create new SmartForms and lists
  • view & export information submitted through SmartForms

*Please note that there is no workflow, approval process, or version history available in SharePoint lists.  Therefore, we recommend that site owners be cautious about assigning the SmartForm editor permission level.

Training: SmartForms Training required (Editor Training is a prerequisite for SmartForm Training)

If you are new to SharePoint:

Please ask your site owner to email a request to sptraining@depaul.edu  They should include the name, username, and role (editor, approver, and/or SmartForms editor) of each invidual to be added to the site.  Once we have recieved your site owner's request, you will be sent an invitation to register for training to your DePaul email address. 
 

If you previously attended SharePoint training:

If you are currently an editor or approver who has already attended SharePoint training, you are welcome to retake our training workshops as a refresher whenever you like.  Please email sptraining@depaul.edu  indicating that you are a current editor who would like to attend a refresher workshop.  Please include the name of your website as well as which training workshop you would like to attend.  We will send you information on how to register.

Employees who leave DePaul are automatically removed from SharePoint every week. If an approver or editor switches departments at DePaul or their role no longer requires them to have access to your website, please contact the Help Desk.  Include the employee’s full name, username@depaul.edu email address, and the name of the site from which to remove their access.

SharePoint Editor and SmartForms trainings have moved to an online video format. Please ask the owner of your department’s website to email sptraining@depaul.edu with your name, username, the site(s) they would like you to have access to, and the level of access you should be granted upon completion of training. We will send you an email with further instructions on how to access the training videos.

Certain DePaul websites have functionality built into them unique to their site.  SharePoint editor training is standard across all sites. Therefore, it does not cover features built specifically for your site that are not available across sites. If new editors need training on these features they should first attend an Editor Training. Then, a site owner or other editor on the site may train them on a site-specific skills, or the site owner may contact sptraining@depaul.edu to be put in touch with someone who can provide specialized instructions or training for their particular site. 
The answer depends on when you were trained and for which site.  There have been a few different versions of SharePoint used at DePaul over the years.  Please email sptraining@depaul.edu and let us know approximately when you were trained and for what site, and we'll let you know if it is the same training.
  

SharePoint Teamsites Training

A SharePoint teamsite is a web-based document sharing and collaboration space available to DePaul departments and committees.  Members of a teamsites can view and edit documents from any computer with an internet connection.  Teamsites work particularly well with Microsoft Word, PowerPoint, Excel and OneNote documents, allowing members to directly view or edit a document in either a browser or in the application.* Each teamsite is controlled by one or more site owners who grant permissions for the site, allowing groups of users the ability to view or edit the entire site, or just portions of the site.  

*Please note that some features of teamsites are unavailable to Mac users.  For the best user experience, use a Windows Computer and Internet Explorer.

DePaul employees and students can review file storage options.

DePaul Employees: In addition to SharePoint teamsites, DePaul faculty, staff, and student employees can store and collaborate on documents OneDrive or DePaul's network W drives. It is highly recommended to use OneDrive for file storage due to its integration with other Microsoft 365 apps and the ability to share files and collaborate.

Students: Although DePaul students can be added to a department or committee's teamsite by a faculty or staff member, teamsites are not available to students for personal use.  However students can store and collaborate on documents using OneDrive.

To request a new teamsite, please email sharepoint@depaul.edu Include the site's owner(s), division, department, title of committee (or purpose of site), and whether or not you require training.

SharePoint Online Essential Training on LinkedIn Learning

SharePoint Teamsites Quick Guide

Online Training

To get up-to-speed with SharePoint teamsites quickly and easily, we recommend SharePoint 2016 Essential Training on Lynda.com.  Log in with your BlueKey login credentials (username@depaul.edu email address and password).  You may also want to take a look at our SharePoint Teamsites Quick Guide

Site Owner Training

Site owners who would like in-person assistance learning how to set up and manage their teamsite can request Teamsite Owners Training by emailing sptraining@depaul.edu  Please include the number of people to be trained (if you have multiple site owners), the URL of your teamsite, a brief description of how you use (or plan to use) your site, and your availability.

Site Members Training

Groups of 3 or more site members can request an in-person training workshop by emailing sptraining@depaul.edu  Please include the number of people to be trained, the URL of your teamsite, a brief description of how you use (or plan to use) your site, the name of your site owner(s), as well as your group's availability.

Yes, teamsites storage space is quite limited.  If you need to store video files, other multi-media content, or a large quantity of files, you may want to consider Box which offers unlimited storage space and individual file sizes up to 15 GB.

Site Owner

  • full control over site
  • can add and remove other members & visitors from site

To add or remove a Site Owner, please contact the Help Desk.

Members

  • can view pages, lists, and documents on site
  • can edit pages, lists, and documents on site
  • can add/delete pages, lists and documents on site

Site owners can add or remove members to either their entire site or a portion of their site.

Visitors

  • can only view pages, lists, and documents on site

Site owners can add or remove visitors to either their entire site or a portion of their site.

   

Support

For Questions about Websites: we recommend you reference the SharePoint Resources website first.
For Questions Specific to Your Site:  please contact your site owner or contact the Help Desk.
For Questions About Training Workshops: email sptraining@depaul.edu
For All Other Questions: for all other questions or tech support, please contact the Help Desk.