Information Services > Services > File Storage > Box

Box

​Notice:

Box cloud storage at DePaul will be retired as of September 2020. If you have an existing account, Information Services will notify you via email with your exact migration date prior to your cloud storage migration.  If you​ are looking for cloud storage, Information Services suggests the use of your University OneDrive. Access OneDrive here using BlueKey login credentials (DePaul email and password).

DePaul Information Services has partnered with Box.com to provide unlimited cloud file storage and collaboration services for all DePaul students, as well as auxiliary file storage to the ‘U and W’ network drives for DePaul Employees. DePaul students may find student specific content and directions related to Box here.

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What is Box

Box is also a collaboration platform, allowing everyone the ability to:

  • Co-author and simultaneously edit documents and spreadsheets with a team, with full version control
  • Preview online documents without having to download them
  • Share files and folders with anyone you need, without the need for IS support
  • Set up teams to collaborate, assigning due dates and tasks to team members
  • Share large files with anyone (even outside of DePaul) without using email attachments
  • Backup files from your desktop automatically with Box Sync

What type of DePaul data can I store on box?

Access to and Responsible Use of Data Policy governs where and how DePaul data should be managed. For an overview of some examples of data and where they should be stored, see the sample list below. Additional guidance for any data not covered here can be found in the policy.

Description
Data Type** DePaul Box, Google Drive, and Microsoft OneDrive U/W Cloud Services*
Credit/Debit Card Number Highly Sensitive Data No No No
Other bank or financial account numbers Highly Sensitive Data No No No
Drivers license numbers and other government identification card numbers Highly Sensitive Data No Yes No
Passwords, pins and similar data that permit access to financial accounts or other personal data Highly Sensitive Data No No No
Social Security Number Highly Sensitive Data No Yes No
Class Information Internal Non-Restricted Data Yes Yes No
Employee names, telephone numbers and email addresses Internal Non-Restricted Data Yes Yes No
Employee job titles and dates of employment Internal Non-Restricted Data Yes Yes No
FERPA covered data Internal Restricted Data Yes Yes No
Student Financial Aid Data Internal Restricted Data No Yes No
HIPAA covered data Internal Restricted Data No Yes No
Employee pay rates or other confidential payroll data Internal Restricted Data Yes Yes No
Research data that does not contain subject identifiable data Internal Restricted Data Yes Yes No
Data posted on University bulletins and data on unrestricted University web sites Public Yes Yes Yes
*Cloud Storage Service Providers such as Dropbox, Personal Microsoft OneDrive, Personal Google Drive, Apple iCloud, AWS, Personal Box Account, Carbonite, etc.

How do I get access to Box?

Box accounts are set up automatically for DePaul employees and students. Box is a very powerful platform, but it needs to be used responsibly in order to keep DePaul's data safe. At a minimum, review and follow the critical tips and best practices provided on the Getting Started page before you start using Box. To access your Box account, login with your Campus Connect account at the link here: Box Login

Additional Information