Housing > Resident Resources > Visitors & Operations > Damage Billing

Damage Billing

​​​​​​​​​​​Last updated: July 12, 2024

Damage Billing Timeline

  • Residential building inspections: June 15-18, 2024
  • Notifications sent to students who incurred damage charges: no later than June 26, 2024
  • Student appeals: June 26 - July 1​2, 2024
  • Appeals approved or denied: no later than July 26, 2024

If you would like to make an appeal, please fill out the Housing Operations Damage Billing Appeal Form.

Make an appeal

Billing Process

  • Prior to move-in, all units are inspected by professional staff members to ensure university consistency, condition and cleanliness standards are met. Any damages are recorded by housing staff. Residents could be found responsible for damages that occur during the agreement period above and beyond what was noted by staff at the start of the year. Residents are held responsible for any changes in room condition (damages, missing items, etc.) that were not reported or did not exist at the time of move-in.
  • Residents who have questions or concerns about any damages at any time during the year should email housing@depaul.edu for information and instructions. Residents may incur individual damage billing fees during the school year for issues such as lock-outs, lock changes, room repairs (where the resident is at fault) or health and safety inspection failures. If you incur a fee, you will be notified via email to the preferred email address you provided to the university and the amount will appear on your student account under “housing damage fee.”
  • When damages occur in common areas, an investigation is launched by Residential Education and DePaul Housing. If the investigation is inconclusive and it is difficult to discern which residents and/or visitors are responsible, all damages will be split equally between residents on a floor or in a hall (community damage billing).
  • If damage occurs in a unit, all damages will be split equally between roommates (and suitemates for bathroom charges) unless written notification by the responsible party is provided to housing@depaul.edu from the email address on file with the university. If a resident, multiple residents or visitors of residents are found to be responsible for damage or vandalism, they may be subject to additional repair fees and the student conduct process. Residents who host visitors associated with a vandalism incident are responsible for the damage billing charge assessed.

  • More information about damage billing can be found in your Guide to Student Housing and in Section 10 of the Housing Agreement Terms & Conditions​.

Listed below are examples of the most common charges residents receive. Please note that this list is not exhaustive and prices may change year to year.

Common Damages


Change lock for unreturned key (each core) $112
Key cutting for damaged or unreturned key (each key) $4
Change mailbox lock $20
Key cutting for mailbox key $10
Replace window screen $131


Paint one bedroom, bathroom, closet, hallway, or living room
Paint one exterior unit door
Paint typical interior door (closet, bathroom, etc.)
Repair wall/ceiling damage less than 1 square foot $98
Repair wall/ceiling damage 1-4 square feet $147
Repair wall/ceiling damage 4-32 square feet $211
Strip and varnish wooden door $294


Dirty tables, counters, shelves, or surfaces (each) $39
Excess refrigerator cleaning $42
Excess stove/microwave/dishwasher cleaning (each) $36
Excess trash removal (per bag) $33
Excess tub/shower cleaning $38
Removal of heavy & abandoned furniture each $45
Replace carpet section (per sq. yard) $52
Reset furniture $33
Shampoo couch or chair from excessive stains $30

Appliance and Furniture Replacement 

Reassemble bed Up to $145
Bed end (replacement, each) $120-$145
Closet Works drawer $60
Closet Works basket $50
Coffee table $300
Couch, three seat $600
Couch, two seat $500
Desk drawer $65
Dresser $350
End table  $250
Kitchen table $200
Mattress $150
Micro-fridge uncleaned/defrosted Up to $150
Microwave $95
Pedestal $200
Refrigerator $500
Stove $400
Trash/recycle can for room (per item) $25
Upholstered chair $350
Damaged desk chair $50
Desk chair (replacement)