On-Campus Employment Eligibility

Exceptions to the above include university break periods, including Spring Break, Summer Break and Winter Break. During these periods a student employee remains eligible to hold a student position if they were enrolled in the required amount of hours in the preceding quarter. Other exceptions might include:

• Student working towards completion of doctoral or other terminal degree.

• Students requiring less than a full or half-time course load of classes needed in order to receive their degree. The Office of Student Employment will contact the student’s Academic Advisor and/or ISS Advisor and request approval be sent before the start of the quarter.

• Graduate students given one quarter extension after completion of their necessary classes to complete their thesis. The Office of Student Employment will contact the student’s Academic Advisor and/or ISS Advisor and request approval be sent before the start of the quarter.

All other enrollment exceptions must be cleared with both the Office of Student Employment and the student's academic area (and the International Student and Scholar Services when applicable).

Tip: Ask students for a copy of their schedule at the beginning of each quarter to ensure they are enrolled in the required number of credits. If your student employees drop a class, make sure they are still eligible for work on campus.

International students are eligible to work on campus provided they are enrolled full–time. Students in J–1 visa status, however, must first obtain permission from International Student and Scholar Services (ISS) before beginning work. In addition, international students must:

• Check with ISS before working more than 20 hours to ensure eligibility. (Students can have more than one job, but the total number of hours worked per week should not exceed 20 hours—this includes hourly and stipend positions—unless given permission from ISS).

• If your student employee works more than 20 hours per week when school is in session, they will lose their lawful F-1 student status which will result in the termination of your SEVIS I-20 record. This means that they will need to depart from the U.S. and attempt to make a new lawful entry. Working over the 20 hour per week limit may also jeopardize their eligibility for any future benefits from the U.S. Citizenship and Immigration Services (USCIS), such as "practical training," "academic training" and/or adjustment to another non-immigrant status. To ensure your international student is staying within their work hour limits of 20 hours per week, please be attentive to their hours when approving timecards.

• Obtain a Social Security number during their payroll appointment. In order to obtain a Social Security number, students will be required to provide a letter from their employer. For more information, please visit the ISS informational page or download the checklist for obtaining a Social Security number.