Student Eligibility Requirements
As a student employee manager, it is your responsibility to ensure that your student employees meet enrollment requirements to be eligible to work on campus, as well as ensuring your student employees stay within their work hour limitations. For further guidance, please take a look at our Student Employment Eligibility - Work Hours Policy.
|
Enrollment Requirement |
Half-time Student Status |
Full-time Student Status |
| Undergraduate |
6 credit hours |
12 credit hours |
| Graduate |
4 credit hours |
8 credit hours |
| Law |
6 credit hours |
12 credit hours |
|
Work Hour Limits |
Up to 25 hours per week* |
Up to 20 hours per week* |
Please Note: During holiday/school breaks and summer, student employees are eligible to work up to 40 hours based on your department's needs and budget. International students must contact International Student and Scholar Services (ISS) before working more than 20 hours per week.
|
Quarter |
Limited to work up to 25 hours per week
|
Eligible to work up to 40 hours per week |
Fall 2024
|
September 4, 2024 – November 19, 2024
|
November 20, 2024 – January 3, 2025
|
Winter 2025
|
January 4, 2024 – March 21, 2025
|
March 22, 2025 – March 28, 2025
|
Spring 2025
|
March 29, 2025 – June 13, 2025
|
June 14, 2025 – September 9, 2025*
|
|
Quarter |
Limited to work up to 20 hours per week |
Eligible to work up to 40 hours per week |
Fall 2024
|
September 4, 2024 – November 19, 2024 |
November 20, 2024 – January 3, 2025 |
Winter 2025
|
January 4, 2025 – March 21, 2025
|
March 22, 2025 – March 28, 2025
|
Spring 2025
|
March 29, 2025 – June 13, 2025
|
June 14, 2025 – September 9, 2025*
|
Summer 2025
|
June 16, 2025 – August 22, 2025** |
August 23, 2025 – September 8, 2025
|
Note: Pay Period weeks start on a Monday and end on a Sunday.
*Only if Summer term is a student's annual vacation (i.e. student has NOT taken an alternate annual vacation during either Fall, Winter, or Spring Terms). International students who are maintaining their status may be eligible to work more than 20 hours per week during school breaks (e.g. spring break, winter break) or summer vacation. Students who are authorized to take an "alternative annual vacation" in Fall, Winter or Spring quarters are limited to 20 hours per week of on-campus employment during Summer Session. International students in F/J visa status must stop working on the last date of their final term as seen on the Academic Calendar. If international students have any questions, please have them contact their ISS Advisor to confirm their work eligibility before the time period and/or dates in question occurs.
** Only if student has an I-20 with a summer term start date or student has taken an alternate annual vacation during either Fall, Winter, or Spring Term.
Reminder: Please review the graduation policy for more information on your eligibility to work after graduation.
Ask students for a copy of their schedule at the beginning of each quarter to ensure they are enrolled in the required number of credits. If your student employees drop a class, make sure they are still eligible for work on campus.
International students are eligible to work on campus provided they are enrolled full–time. Students in J–1 visa status, however, must first obtain permission from International Student and Scholar Services (ISS) before beginning work. In addition, international students must:
- Check with ISS before working more than 20 hours to ensure eligibility. (Students can have more than one job, but the total number of hours worked per week should not exceed 20 hours—this includes hourly and stipend positions—unless given permission from ISS).
-
If your student employee works more than 20 hours per week when school is in session, they will lose their lawful F-1 student status which will result in the termination of your SEVIS I-20 record. This means that they will need to depart from the U.S. and attempt to make a new lawful entry. Working over the 20 hour per week limit may also jeopardize their eligiblity for any future benefits from the U.S. Citizenship and Immigration Services (USCIS), such as "practical training," "academic training" and/or adjustment to another non-immigrant status. To ensure your international student is staying within their work hour limits of 20 hours per week, please be attentive to their hours when approving timecards.
- Obtain a Social Security number during their payroll appointment. In order to obtain a Social Security number, students will be required to provide a letter from their employer. For more information, please visit the ISS informational page or download the checklist for obtaining a Social Security number.