Voluntary Resignation
Under their own initiative, student employees may voluntarily choose to end their employment with DePaul. Here are the steps that should be completed by student employees and managers during a voluntary resignation.
Student employees should notify managers of their intent to resign. It is recommended that student employees complete and submit a letter of resignation and identify the last active day of employment.
Managers must submit a Termination Request immediately through Manager Self-Service in Campus Connect to ensure access removal to DePaul buildings and systems.
How to Submit an Online Termination Request
- Log in to BlueSky
- Navigate to the Termination tile.
Main Menu > My Team > Terminate
- Select the Student Employee to terminate from your list of direct reports via the by clicking the blue “View Assignment” button.
- Click the red “Terminate” button for the position you would like to terminate. If your student is active in in multiple positions, be mindful of looking at the title, manager name, and/or assignment number to determine which position to terminate.
- Enter Last Date of Work (last day worked) and Notification Date (the date the term request is submitted).
- Select a "Way to Terminate Employee" from the dropdown menu. Options for student employee terminations are Resignation, Involuntary, and Policy Violation.
- Select the specific type of termination from "Why Are You Terminating" menu
- Add Termination Documentation (e.g. resignation letter)
- Click Submit.
Note: The termination will not take effect until HR Central has approved the request upon email notification.
Involuntary Termination
Involuntary terminations may also occur, which is when management makes the decision to release student employees from their job responsibilities. In such situations, a student employment staff member, must be consulted prior to the termination. This consultation will determine if appropriate and documented progressive discipline procedures have been applied. For student employees not subject to progressive discipline—such as employees within the six-month introductory period—this consultation will be reserved to discuss and review unsatisfactory progress and ensure university procedures are followed. This should be done immediately to ensure access removal to DePaul buildings and systems.
Terminations Upon Graduation
Managers are responsible for terminating student employees upon graduation. Failure to terminate a student upon graduation will result in an OSE notification and manual termination.