PRE-INITIATION A lot of work happens before projects are officially initiated. At this stage, the PMO works with various areas of Information Services to discuss potential project solutions, along with design, security, and architecture conversations. Eventually when a project idea is solidified, you will be asked to submit a project request, and a project manager will begin the initiation process with you.
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ACTIVITIES
- Brainstorming Sessions
- Conversations
- Strategic Planning Sessions
- Security Review
- Design Discussions
- Enterprise Architecture Review
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DELIVERABLES
- Approval to initiate a project
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INITIATION This is the first official phase of the project lifecycle. It involves transforming an idea into a proposal that will document what the effort will accomplish, why the effort is a good idea, and how it will be accomplished. In this phase the project manager is assigned to the project. The project manager works with the sponsor to further develop the business requirements with the project stakeholders. The phase concludes with the approval of the business requirements from the project sponsor and leadership team. After the approval, the project will be prioritized accordingly and planning phase can commence. |
ACTIVITIES
- Assign project manager
- Identify stakeholders
- Establish project team
- Define high-level requirements
- Draft preliminary milestones
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- Approval to begin project planning
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Planning is the phase when the design is confirmed and a project management plan is created. The project manager will also focus on a change management plan at this stage. The plan helps guide the team through the implementation and closure phases of the project. The project manager will work with the project team to develop activities which include scope, schedule, quality, resource allocation, communication, risk, and change.
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ACTIVITIES
- Develop project plan
- Collect requirements
- Develop schedule
- Define activities
- Plan communications
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DELIVERABLES
- Project plan
- Project schedule
- Approval to begin implementation
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The implementation phase consists of performing the work defined in the approved project plan by completing tasks and developing the project deliverables. The project manager will work to coordinate the activities of the project in accordance with the project plan. Additionally, the project manager will track, review, and orchestrate the project's progress against the approved project plan.
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ACTIVITIES
- Measure progress
- Manage change
- Identify risks and issues
- Manage project team
- Direct project work
- Provide status reports
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CLOSEOUT The closing phase is the final phase of the project lifecycle as it involves the conclusion of all activities for a project and formally establishes the project as complete by obtaining acceptance of all project deliverables from the project sponsor. The finished product is transferred to the customer who is responsible for its operations and maintenance.
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- Transition project to operations
- Archive documentation
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DELIVERABLES
- Approval to closeout project
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