DePaul University Academic Affairs > Faculty Resources > Teaching > Quality Of Instruction Council > QIC Paid Leave Program

QIC Paid Leave Program


The QIC paid leave program supports extended curricular enhancement projects that would be difficult or impossible to undertake without suspension of other contractual responsibilities. QIC leaves support only curricular enhancements; other forms of leave (e.g., for illness, personal reasons, or a temporary position elsewhere) should be handled though college offices.

Financial Implications

Paid leaves are granted for one quarter or one semester at full pay, for two quarters at up to 83.3% of normal salary for the period, or for a full academic year (three quarters) at up to half of contract salary. A faculty member who accepts a leave of absence at less than full pay is understood to be amending his/her annual contract.


Planning within the various academic units is necessary. Faculty should notify their departmental chairperson and other appropriate administrators of their intention to apply for a leave. Further, to ensure university-wide equitable distribution of leaves, such participation should be encouraged and enabled for all academic units. Junior faculty should take advantage of this leave in advance of their tenure review. Faculty are encouraged to attend one of the leave orientation workshops offered in the spring and fall to be aware of the current application procedures. Faculty are expected to follow the How to Apply section below and submit all requested information. Incomplete applications will not be considered. Faculty members planning a leave should consider external sources of funding as well as the QIC and URC programs. External fellowship deadlines usually occur 18 to 24 months before the intended start-date of the fellowship. Therefore, faculty should start planning for a paid leave 2 years before the planned leave. Faculty members are encouraged to contact the Office of Research Services for assistance with external funding.


Pre-tenure leaves

Full-time tenure-track probationary faculty are eligible to apply for a Competitive Research Leave if they will have completed two consecutive years of full-time tenure-track service at DePaul as of the time that the requested leave will commence. The purpose of this leave is to enable new faculty to advance their research agenda. Tenure-track probationary faculty may receive only one pre-tenure leave.

Post-tenure leaves

Full-time tenured faculty are eligible to apply for paid leave if they will have completed six years of full-time tenure-track service at DePaul as of the time that the requested leave will commence. Full-time tenured faculty previously awarded a Competitive Instructional Leave or a Competitive Research Leave may take another leave after having completed at least three years in residence at DePaul. This three-year period begins subsequent to the completion of the prior leave. In addition, (a) no individual may receive more than a total of three quarters or two semesters of leave during a six-year period (the six-year period will start when the first leave begins), and (b) total salary payments provided by the university for leave(s) taken during a six-year period may not exceed one-half of a faculty member's prorated annual contract salary.

Application Deadlines

Applications are due on December 15th of the academic year preceding the academic year of the requested leave (e.g., faculty applying for a leave in 2017–18 must submit their applications by December 15, 2016). Letters of support for submitted applications are due no later than January 15th.

How to Apply

Applicants should submit the following through Campus Connect​ (click on "Grant Proposals" in the "Faculty Center" section) by the appropriate deadline:

  • Leave title
  • Abstract — The abstract should describe the project clearly and completely in non-technical terms.
  • A list of 3-5 recent publications
  • External support — The applicant should identify any external support being received for the project.
  • Tentative syllabus
  • Work plan and timeline — The work plan and timeline should be thorough, realistice, and feasible. Further, the specific outcomes for the project should be articulated.

Applicants will also be asked to attach the following to their application:

  • Narrative — The narrative should describe the project in clear, non-technical language. The narrative should also present a compelling argument in favor of the project which will include a clear description of the project's goals and objectives. Further, the narrative should explain the relationship between the project and the applicant's teaching, research, and/or service interests.
  • Current CV
  • Letter(s) of support from the applicant's chair (if applicable) and dean.

Expectations and Requirements of Recipients

  • Leaves must be requested and taken in units of whole terms. Leaves may not spread out as "course reductions" over additional terms.
  • Faculty operating on the quarter system who teach seven or more courses will receive a three-course reduction for their one-quarter academic leave. Faculty teaching fewer than seven courses will teach two courses each quarter when not on leave. Faculty with course reductions related to administrative or other duties will work out the terms of their leaves with their dean.
  • Neither the Quality of Instruction Council nor the University Research Council will accept leave applications from faculty who are overdue in submitting final reports for projects previously supported by either council.
  • The university is not obligated to provide an instructional or research leave of absence to any member of the faculty. The final decision on academic leaves rests with the Provost.​​