Student Employment > remote-operations

Remote Operations Important Updates

​​​​​​​​​​​We are sharing an update regarding DePaul University's Response to COVID-19. The University is committed to the safety and health of our community and visitors to campus and has created a robust FAQ website with detailed information on the impact of COVID-19 on our community.

The Office of Student Employment is operating on a remote schedule through at least April 30, 2020.

Our team has answered some of the most frequently asked questions about our ongoing remote operations below. If you have questions after reading the FAQs, please contact us at studentemployment@depaul.edu.


Please find both domestic & international student hiring documents in the sections below. As a student employee manager, you are responsible for filling out the SEAF form, collecting completed paperwork from your students and submitting everything to the OSE team.

  1. Please send your students to this website to fill out the appropriate forms (domestic or international) and email them to you once complete with a scan or photo of their I9 documents.

  2. Once you have filled out the SEAF form, please send it, along with the student’s forms, to studenthiring@depaul.edu. The OSE team will complete section 2 of the I9 and process all documents.

Once your student’s paperwork is processed and they are officially hired, please remind them to review the student onboarding packet. Students may not begin remote work or training until you receive an email from OSE that paperwork is complete and processed. 

 

Students currently in the employment system

If a student is active in the employment system, please complete the online SEAF and send to studenthiring@depaul.edu. If you would like to check on the employment status of your student, please email studenthiring@depaul.edu with the student’s ID number and we can verify what paperwork is needed.

Before you begin your new job, there is some important hiring paperwork you need to complete in order to work as a student employee–you can't get paid without it! IMPORTANT: The below forms require Adobe software. To avoid losing work, please make sure you open and edit the form in Adobe and save to your computer often. Do not open it using browsers or any other software.

Step 1: Read Form Instructions

  1. I9 Form: Please include a picture or scanned version of your identification documents from page 3. (One from List A or a combination of one selection from List B and one selection from List C) You don't need to fill out anything below your signature.

  2. Hiring Forms

    • DCFS

    • Self Identification

    • Student Employee Agreement

Step 2: Fill out both of the above documents & email them to your manager

Step 3: Review the Student Onboarding Packet to be used once you're hired

Before you begin your new job, there is some important hiring paperwork you need to complete in order to work as a student employee–you can't get paid without it! IMPORTANT: The below forms require Adobe software. To avoid losing work, please make sure you open and edit the form in Adobe and save to your computer often. Do not open it using browsers or any other software.

Step 1: Read Form Instructions

  1. I9 Form: Please include a picture or scanned version of your foreign passport, all pages of your I-20 and the I-94. You don't need to fill out anything below your signature.

  2. Hiring Forms

    • DCFS

    • Self Identification

    • Student Employee Agreement

Step 2: Fill out both of the above documents & email them to your manager

Step 3: Review the Student Onboarding Packet to be used once you're hired

  • International student employees must speak to the Payroll department to complete their tax forms. Once you have turned in your paperwork, please email payroll@depaul.edu to setup an appointment.

  • If you have do not have a Social Security Number card, please follows these instructions on the ISS website on how to obtain one.

As a follow up to HR’s email from March 16, OSE would like to reiterate that decisions about student employees should be collective throughout your department. Please come up with a plan and communicate with your student employees about the pay guidelines in your area.

 Student employees who are offered remote work, should carry out that work as long as we are remote. 

• If student employees decide not to enroll for spring quarter, they are not able to carry-out their position or receive payment from DePaul during spring quarter. Please check with your student employees about their enrollment. If they have reduced their course load, please review the employment eligibility policy to determine eligibility. 

 The OSE work hour policy is still in effect even if ECH hours are submitted. If you have a student employee with more than one position, please remind them that OSE will be monitoring their hours over spring quarter.

 

If you do not have remote work for your student employees, they can be considered for alternative duties and tasks across the university. Below are key facts regarding this process:

 Available alternative duties and tasks will be posted on the Campus Job Board (CJB). If you are new to posting on CJB, please review our guide.

 So that students can easily identify these alternative duties and tasks, there is a remote option in the campus location drop down list.

Best Practices

• Request an email when the student starts work and an email once the student is done for the day with a synopsis of work done. Or to keep track of their work progress, create a Google spreadsheet where they can indicate time in, time out and work completed.

• Use online platforms like Zoom or Skype for Business to hold meetings or general questions about work assignments.

• Incorporate a Slack page or Microsoft Teams as a way to create community and keep students motivated.

• Encourage group work with other student employees where students keep each other accountable for their work.

• Have students tackle work or initiatives that you or your department haven’t been able to complete due to time.

• Have students do online research that can help these projects come to fruition.

• Use Google Docs as a way to check up on progress of projects as well as an easy way to provide feedback.


Virtual Resources
If student employees and managers are new to the work from home concept, LinkedIn Learning has tutorials to help (DePaul campus credentials required to login)

Student Employee Resources

 Working Remotely

• Time Management: Working from Home

Manager Resources

 Managing Virtual Teams