Student Employment > remote-operations

Remote Operations Important Updates

We are sharing an update regarding DePaul University's Response to COVID-19. The University is committed to the safety and health of our community and visitors to campus and has created a robust FAQ website with detailed information on the impact of COVID-19 on our community.

The Office of Student Employment is operating on a remote schedule until further notice.

Our team has answered some of the most frequently asked questions about our ongoing remote operations as well as how to return to work safely. If you have questions after reading the FAQs, please contact us at studentemployment@depaul.edu.


Transition to BlueSky - Hiring & Systems Freeze

OSE will transition to DePaul's new BlueSky system effective Jan. 4, 2021. All OSE requests including new hires, stipend payment requests, terminations and salary changes are currently suspended and will need to be submitted after Jan. 4, 2021. For more information please visit the BlueSky website.


Q: Can I ask my student employee to return to work on campus?

A: This decision is ultimately up to the department based on the nature of business and need. OSE understands that many jobs rely on the student being present on campus (i.e. front desk coverage) but we would encourage managers to decide what tasks need to be done on campus and what can continue being executed remotely. If a hybrid schedule is feasible, it is encouraged to implement a rotational work schedule so that staff, faculty and student employees are only exposed to a small number of people. The end goal is to minimize the footprint as much as possible while also offering in-person services to the DePaul community.

Q: What if a student employee is asked to return to work but would like to request a medical accommodation?

A: According to the federal Centers for Disease Control and Prevention (CDC), individuals with certain conditions may have a higher risk for COVID-19 infection. Student employees who have been requested to return to work on-site and have a medical condition that may place them in a higher risk group may seek reasonable accommodations related to Returning to Campus. Please contact the Employee Relations team in the Office of Human Resources at EmployeeRelations@depaul.edu. A representative from Employee Relations will work with the student employee and manager if accommodations are deemed necessary.

Q: What if a student employee is uncomfortable returning to work on campus?

A: Student employees who have been asked to return to work on-site and are uncomfortable doing so should consult with their manager on alternative options within their department. If not feasible, the student employee should consider applying for other positions on the Campus Job Board where “remote” is indicated as the location.

Q: What if a student employee's position needs to be put on hold for right now but plan on returning at some point, do they need to be terminated in the system?

A: As long as the student is enrolled, it is fine to keep them active until the position resumes. If they are not enrolled, they will need to be terminated and can be re-hired once the position resumes and the student employee is enrolled for that quarter. 

Q: If a student employee decides to not return to work at this time, do I need to keep the position open until they are comfortable?

A: OSE would encourage managers to keep the position open but understands if those responsibilities need to be reassigned. If that is the case, we would ask that the student has the option to come back once the position becomes available or if more staffing is needed due to restrictions being lifted.

Q: Given CDC recommendations, can I ask my student employee to perform additional tasks like cleaning?

A: The responsibility of keeping the campus clean and safe will be the responsibility of the entire DePaul community. Student employees are required to clean their work spaces as much as possible but especially when leaving work for the day. Managers who monitor shared or communal spaces are encouraged to ask students to clean their space upon leaving. If additional cleaning needs to be done, please discuss this new responsibility with your student employee as well as update their job description to reflect the change. Additional materials like gloves should be provided as well as open dialogue with your student on any questions or concerns they may have with this new responsibility.

Q: What if my student employee needs to quarantine due to exposure?

A: If a student employee is actively working on campus and needs to quarantine, an OSE representative will be in contact with the manager to discuss plans on when the student can return to work. For more information on how to report process, please visit the Return to Campus page.

Q: What happens if a student employee is traveling from a state included in the City of Chicago's Travel Order? 

A: If student employees plan to return to work on-site and are traveling from a state included in the City of Chicago's Travel Order, they must provide the date they arrived in Chicago to their manager and quarantine for 14 days. The manager must not schedule the student for in-person work until the student employee has completed their 14 day quarantine. 

Best Practices

• Request an email when the student starts work and an email once the student is done for the day with a synopsis of work done. Or to keep track of their work progress, create a Google spreadsheet where they can indicate time in, time out and work completed.

• Use online platforms like Zoom or Skype for Business to hold meetings or general questions about work assignments.

• Incorporate a Slack page or Microsoft Teams as a way to create community and keep students motivated.

• Encourage group work with other student employees where students keep each other accountable for their work.

• Have students tackle work or initiatives that you or your department haven’t been able to complete due to time.

• Have students do online research that can help these projects come to fruition.

• Use Google Docs as a way to check up on progress of projects as well as an easy way to provide feedback.


Virtual Resources
If student employees and managers are new to the work from home concept, LinkedIn Learning has tutorials to help (DePaul campus credentials required to login)

Student Employee Resources

 Working Remotely

• Time Management: Working from Home

Manager Resources

 Managing Virtual Teams