Office of the Secretary > Policies & Procedures > Policies > Policy Directory

Policy Directory

Policies Name Category Responsible Department Responsible Officer Effective Date
Academic Integrity Academic Affairs - Faculty Council Academic Affairs Provost 05/15/14
Acceptable Use Policy/Network Security Operations Information Services Vice President, Information Services 10/03/16
Access to and Responsible Use of Data Operations Information Services Vice President, Information Services 11/01/17
Access to and Responsible Use of Student Email Address Information Academic Affairs - Operational Office of the University Registrar Associate Vice President 10/18/10
Accommodation Policy; Disability and Pregnancy Human Resources Employee Relations & Engagement Vice President, Human Resources 06/07/17
Adding Supplementary Credentials to the Bachelor's Degree Academic Affairs - Faculty Council Academic Affairs Provost 05/08/13
Adjunct Faculty Hiring & Course Cancellation Academic Affairs - Operational Academic Affairs Provost 09/26/17
Administering Degree Programs Abroad Academic Affairs - Operational Academic Affairs Provost 09/08/15
Administration of Externally Funded Grants and Contracts Academic Affairs - Operational Office of Research Services Provost 07/12/17
Administration of Online Courses and Teaching Evaluations (OTEs) Academic Affairs - Faculty Council Academic Affairs Provost 12/10/14
Administrative Drop Policy Academic Affairs - Faculty Council Office of the University Registrar Vice President of Enrollment Management 11/06/20
Affirmative Action Plan Presidential Office of Institutional Diversity and Equity Vice President, OIDE 03/09/21
Allocation of Office Space Operations Facility Operations Vice President, Facility Operations 01/14/16
Anti-Discrimination and Anti-Harassment Policy and Procedures Academic Affairs - Operational Human Resources Vice President of Human Resources 05/28/19
Attendance Human Resources Employee Engagement and EEO Vice President, Human Resources 08/24/16
Attendance Verification Academic Affairs - Faculty Council Academic Affairs Provost 11/13/14
Authorized Signatures and Delegation of Transaction Approval/Authority Financial Affairs Budgets and Operational Reporting Controller 03/22/17
Bereavement Notices Presidential Division of Mission and Ministry Senior Executive for University Mission 03/12/18
Budget Changes Financial Affairs Budgets and Operational Reporting Controller 03/22/17
Business Appearance and Attire Human Resources Employee Engagement and EEO Vice President of Human Resources 08/24/16
Business Continuity Management Policy Operations Office of the Executive Vice President Executive Vice President 12/06/17
Cash Receipts and Departmental Deposits Financial Affairs Controllers Office Controller 03/22/17
Catering Donations Operations Student Center Director 03/28/16
Catering Services Exclusivity Operations Student Center Director 09/11/15
Children in the Workplace Human Resources Employee Engagement and EEO VP, Human Resources 08/27/15
Code of Conduct for Licensees Presidential Office of the President President 10/24/17
Commencement Speaker/Honorary Degree recipient selection Academic Affairs - Operational Academic Affairs Provost 05/02/18
Conflict of Interest Financial Affairs Controllers Office Controller 03/22/17
Conflict of Interest in Externally Sponsored Projects Academic Affairs - Operational Office of Research Services Associate Vice President for Research 08/11/15
Conflict of Interest in Public Health Service (PHS) Funded Research Academic Affairs - Operational Office of Research Services Associate Vice President for Research 08/11/15
Consensual Relationships Human Resources Employee Engagement and EEO Vice President of Human Resources 10/03/18
Contacts with Public Officials Presidential Community & Government Relations President 07/25/16
Contract Requirements and Procedures Operations General Counsel Vice President and General Counsel 07/01/17
Controlled Substance and Alcohol Testing for Safety-Sensitive Positions Human Resources Employee Relations & Engagement VP, Human Resources 08/24/16
Copyright and Fair Use Academic Affairs - Operational Academic Affairs General Counsel 01/14/16
Course Changes and Degree Requirement Changes Academic Affairs - Faculty Council Academic Affairs Provost 11/16/10
Course Materials Requisition Operations Facility Operations VP for Facility Operations 01/20/16
Crime Prevention Operations Facility Operations VP for Facility Operations 01/14/16
Crime Reporting and Clery Act Compliance Operations Facility Operations VP for Facility Operations 03/16/16
Criminal Background Checks Human Resources Talent Acquisition VP, Human Resources 04/05/17
Cross Listing Graduate with Undergraduate Courses Academic Affairs - Faculty Council Academic Affairs Provost 06/25/12
Deadline to Submit Grades Academic Affairs - Faculty Council Academic Affairs Provost 09/01/02
Degree Conferral and Locking Academic Affairs - Faculty Council Academic Affairs Provost 10/22/08
Degree Requirement Term Academic Affairs - Faculty Council Academic Affairs Provost 07/20/07
Department Personnel Practices Human Resources Employee Relations & Engagement VP, Human Resources 08/27/15
DePaul Art Museum Collection Accessions Academic Affairs - Operational Art Museum Director, DePaul Art Museum 01/25/16
DePaul Art Museum Collection Deaccession Academic Affairs - Operational Art Museum Director, DePaul Art Museum 01/26/16
DePaul University Bank Accounts Financial Affairs Treasurer Treasurer 01/10/17
DePaul University Computing Policy Operations Information Services Vice President for Information Services 10/09/15
Desk Copies of Textbooks Operations Facility Operations VP for Facility Operations 01/20/16
Digital Millennium Copyright Act (DMCA) Response Operations General Counsel Vice President and General Counsel 03/14/16
Discovery and Copyright Academic Affairs - Operational Academic Affairs Provost 10/25/10
Display of Materials Academic Affairs - Operational Student Involvement VP for Facility Operations & VP for Student Affairs 04/17/17
Drug-Free Workplace and Legal Drinking Age Compliance Human Resources Employee Relations & Engagement Vice President, Human Resources 02/09/17
E-mail Account Deletion Operations Information Services Director of Infrastructure 04/19/16
Email Broadcasts and Other University Communications Operations Information Services Vice President, Information Services 02/21/18
Email Retention Operations Information Services Vice President of Information Services 08/24/15
Email Use Policy Operations Office of the Executive Vice President Executive Vice President 06/05/19
Emergency Procedures & Communication Operations Facility Operations Vice President of Facility Operations 12/07/17
Employee and University Guests Reimbursement (Travel and Other Reimbursements) Financial Affairs Accounts Payable Controller 11/14/17
Employee Workplace Issues Resolution Human Resources Employee Engagement and EEO VP, Human Resources 06/07/17
Employment of Relatives Human Resources Talent Acquisition VP, Human Resources 04/08/16
Employment Verification Human Resources HR Central VP, Human Resources 03/15/16
Endorsements Policy Academic Affairs - Operational University Marketing Communications AVP, University Marketing Communications 03/04/16
Establishing a University Policy Presidential General Counsel Vice President and General Counsel 07/01/17
External Legal Counsel Presidential General Counsel Vice President and General Counsel 01/14/16
Facility Access Management Operations Facility Operations VPs for Facility Operations and Information Services 11/20/17
Faculty Handbook Academic Affairs - Faculty Council Faculty Council Provost 07/01/16
Fair Business Practices Presidential Division of Mission and Ministry Senior Executive for University Mission 02/21/18
Family and Medical Leave Act (FMLA) Human Resources Benefits VP, Human Resources 11/01/17
FERPA Compliance Academic Affairs - Operational Office of the University Registrar AVP Enrollment Management and Marketing 04/17/17
Financial Accounting System and Reporting Financial Affairs Controllers Office Controller 03/22/17
Financial Background Checks Human Resources Talent Acquisition VP, Human Resources 03/02/16
Fire Alarm Response Operations Facility Operations VP for Facility Operations 01/20/16
Fire Prevention/Electrical Services Operations Facility Operations VP for Facility Operations 01/13/16
First-Year Writing Requirements for Transfer Students Academic Affairs - Faculty Council Academic Affairs Provost 06/20/08
Fixed Asset Management Financial Affairs Financial Accounting Controller 03/22/17
Flexible Work Arrangements Human Resources Benefits VP, Human Resources 08/24/16
Formal Title IX Sexual Harassment Policy and Procedures Presidential Academic Affairs Vice President for Student Affairs 03/09/21
Fundraising Events and Activities Operations Development Vice President for Advancement 02/17/15
Gift Acceptance and Processing Operations Advancement Senior Vice President, Advancement 09/05/17
Gifts or Donations from the University to External Parties Financial Affairs Financial Affairs Controller 04/04/18
Gifts to Employees Financial Affairs Controllers Office Controller 04/17/17
Grade Change Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/03
Grades of C- or better required for WRD 103 and WRD 104 Academic Affairs - Faculty Council Academic Affairs Provost 01/01/03
Graduate Credit Hours Taken as an Undergraduate Academic Affairs - Faculty Council Academic Affairs Provost 07/27/09
Hazard Communication Operations Compliance and Risk Management Treasurer 12/13/16
Health Information Security & Privacy Operations Information Services Vice President of Information Services 03/15/16
Honorarium Payments Financial Affairs Accounts Payable Controller 04/04/18
Identification Card Administration Operations Information Services Director of Information Services 03/31/17
IN and R Grade Expiration Policy Academic Affairs - Faculty Council Academic Affairs Provost 07/20/07
Information Security (ID Card) Operations Information Services Vice President of Information Services 03/31/17
Information Security Policy Operations Information Services Vice President for Information Services 03/31/17
Insurance Claims - University Property and Liability Financial Affairs Compliance and Risk Management Treasurer 12/01/16
International Anti-Bribery and Corruption Laws Compliance Academic Affairs - Operational Academic Affairs Associate Provost for Global Engagement 04/04/18
Introductory Period Human Resources Employee Relations & Engagement and The Office of Student Employment VP of Human Resources & the Director of Student Employment 02/08/18
Learning Outcomes for First Year Writing Requirement Academic Affairs - Faculty Council Academic Affairs Provost 06/20/08
Learning Outcomes for Philosophical Inquiry Requirement Academic Affairs - Faculty Council Academic Affairs Provost 06/20/08
Leave of Absence Academic Affairs - Faculty Council Office of the University Registrar Vice President of Enrollment Management 11/06/20
Legal Hold and Record Preservation Operations General Counsel General Counsel 03/15/17
Letterhead and Stationery Academic Affairs - Operational University Marketing Communications Associate VP, University Marketing Communications 03/04/16
Liberal Studies Waiver and Substitution Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/02
Licensing University Trademarks Presidential Athletic Department Associate Athletics Director - Sports Marketing & Licensing 04/21/15
Lost/Stolen Keys - Related Costs Operations Facility Operations VP for Facility Operations 01/20/16
Mail Preparation, Delivery, and Pick-Up Operations Facility Operations Vice President, Facility Operations 07/06/17
Membership in Organizations Financial Affairs Accounts Payable Manager of Accounts Payable 03/22/17
Military Leave of Absence Human Resources Human Resources VP, Human Resources 09/06/16
Missing Student Notification Presidential Public Safety Vice President for Facility Operations 12/20/17
Non-Repetitive Wire Transfers Financial Affairs Treasurer Treasurer 01/10/17
Nursing Mothers in the Workplace Act Human Resources Human Resources VP, Human Resources 09/06/16
Office Decorations Operations Facility Operations Vice President, Facility Operations 01/11/16
Outlook/Exchange Account Deletion Operations Information Services Director of Infrastructure 04/19/16
Paid Holidays and Absences Human Resources Benefits VP, Human Resources 11/02/15
Parental Leave Human Resources Benefits VP, Human Resources 11/01/17
Parking Operations Facility Operations Vice President, Facility Operations 07/06/17
Payment Card Acceptance Financial Affairs Treasurer Treasurer 01/10/17
Payments to Vendors, Service Providers and Other External Parties Financial Affairs Controllers Office Controller 07/05/17
Performance Management and Appraisal Human Resources Organizational Development & Workplace Learning VP, Human Resources 07/28/17
Permit Postage Usage Operations Print & Mailing Service Vice President for Facilities 01/14/16
Personal Leave of Absence Human Resources Employee Engagement and EEO VP, Human Resources 09/06/16
Personnel Records Access Human Resources HR Central VP, Human Resources 10/03/16
Political Campaign Activities Presidential Community & Government Relations President 07/25/16
Posthumous Degree Academic Affairs - Operational Office of the University Registrar Provost 01/11/17
Prerequisite Override and Course Substitution Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/01
Prizes, Gambling Events, and Wagering Financial Affairs Controllers Office Controller 04/18/17
Procurement Card (ProCard) Requirements Financial Affairs Procurement Services Executive Vice President 07/01/17
Progressive Discipline Human Resources Employee Relations & Engagement VP, Human Resources 04/25/17
Prohibited and Special Purchasing Processes Financial Affairs Procurement Services Executive Vice President 09/01/17
Prohibition of Weapons Operations Public Safety Vice President for Facilities 08/31/16
Property Removal Operations Facility Operations Vice President for Facilities 01/14/16
Protection of Minor Children Operations Compliance and Risk Management Executive Vice President 10/04/17
Public Showing of Copyrighted Materials Academic Affairs - Operational Student Involvement Vice President for Student Affairs 01/22/16
Purchasing & Bidding Requirements Financial Affairs Procurement Services Executive Vice President 07/01/17
Records Management Operations General Counsel Vice President and General Counsel 09/11/17
Reference Checks and Educational Verifications Human Resources Talent Acquisition VP, Human Resources 02/01/18
Relocation Expenses Human Resources Talent Acquisition VP, Human Resources 03/28/18
Renovation Projects Operations Facility Operations Vice President for Facilities 01/14/16
Renovation, Construction and Modification to University Facilities Operations Facility Operations Vice President, Facility Operations 07/06/17
Reporting Misconduct and Non-Retaliation Policy Operations Compliance and Risk Management EVP 07/10/15
Research and Teaching Activities Involving Biohazardous Agents and Requiring Institutional Biosafety Committee (IBC) Review Academic Affairs - Operational Office of Research Services Director of Research Compliance 01/11/17
Research Involving Human Subjects Academic Affairs - Operational Office of Research Services Director of Research Compliance 09/08/15
Research Misconduct Policy Academic Affairs - Operational Office of Research Services Associate Vice President for Research 07/25/16
Research/Teaching/Exhibition Involving Vertebrate Animals or Fertile Eggs Academic Affairs - Operational Office of Research Services Director of Research Compliance 09/09/15
Response to Legal Inquiries Operations General Counsel Vice President and General Counsel 01/14/16
Responsibilities Regarding Deceased Students Academic Affairs - Operational Dean of Students Vice President for Student Affairs 02/21/18
Restrictions on Public Distribution of Inappropriate Health and Medical Devices/Supplies Academic Affairs - Operational Student Affairs Vice President for Student Affairs 02/21/18
Salary Administration Human Resources Compensation VP, Human Resources 06/07/17
Salary Advances Human Resources Employee Engagement and EEO VP, Human Resources 10/04/17
Salvage of University-Owned Equipment Financial Affairs Procurement Services Executive Vice President 07/01/17
Second Bachelor's Degree Academic Affairs - Faculty Council Academic Affairs Provost 06/20/08
Service Animals and Assistance Animals on Campus Operations Facility Operations Vice President for Facilities 09/22/16
Sexual & Relationship Violence Prevention and Response Presidential Student Affairs Vice President for Student Affairs 02/21/18
Shipping, Delivery and Receiving Financial Affairs Distribution Services Vice President, Facilities Operations 07/01/17
Sick Time, Short and Long-Term Disability Human Resources Benefits VP, Human Resources 11/01/17
Smoking on University Premises Human Resources Employee Relations & Engagement VP, Human Resources 08/24/16
SNL Adult Bridge Program Dual Admission Framework Academic Affairs - Faculty Council Academic Affairs Provost 02/21/18
Software Licensing Operations Information Services Vice President for Information Services 04/19/16
Space Reservations at University Student Center Facilities Operations Facility Operations Vice President for Facilities 10/22/15
Staffing and Selection of Full-Time, Part-Time and Temporary Staff Positions Human Resources Talent Acquisition VP, Human Resources 04/04/18
Student Employee Eligibility - Enrollment Status Academic Affairs - Operational Office of Student Employment Director of Career Experiences 12/19/17
Student Employment Eligibility - Work Hours Academic Affairs - Operational Office of Student Employment Director of Career Experiences 12/19/17
Student Fees Academic Affairs - Operational Academic Affairs Provost 09/12/17
Student Filming/Photography for Academic Purposes on Campus Academic Affairs - Operational Academic Affairs Provost 03/28/18
Student Financial Aid Information Security & Privacy (GLBA Compliance) Operations Office of Financial Aid Vice President for Enrollment Management 04/08/24
Student Optional Disclosure of Private Mental Health Information Academic Affairs - Operational University Counseling Services Vice President for Student Affairs 11/04/15
Student Preferred Name and Gender Academic Affairs - Operational Office of Student Records Provost 12/09/15
Student Travel Policy Academic Affairs - Operational Academic Affairs Provost 02/28/12
Student Withdrawal Policy Academic Affairs - Operational Academic Affairs Provost 12/02/09
Study Collection Development Academic Affairs - Operational Art Museum Director 01/25/16
Temperature Standards Operations Facility Operations Vice President, Facility Operations 07/06/17
Threat Assessment and Reporting Operations Public Safety Vice President, Facility Operations 07/06/17
Time Reporting Financial Affairs Payroll Controller 08/20/15
Transfer Policy: Undergraduate Transfer and Adult Admission Guidelines and Criteria Academic Affairs - Faculty Council Academic Affairs AVP 06/07/11
Tuition Waiver Human Resources Benefits VP, Human Resources 09/01/17
U.S. Postage Classification Services Operations Facility Operations Vice President for Facilities 01/14/16
Undergraduate Admissions Disclosure Policy Academic Affairs - Operational Admissions Office Associate Vice President - Enrollment Services 08/25/10
Undergraduate Dean's List Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/03
Undergraduate Double Major Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/03
Undergraduate Forgiveness Policy/Readmission Academic Affairs - Faculty Council Academic Affairs Provost 01/01/05
Undergraduate Graduation Honors Status Academic Affairs - Faculty Council Academic Affairs Provost 07/20/07
Undergraduate Minor Policy Academic Affairs - Faculty Council Academic Affairs Provost 05/08/13
Undergraduate Probation Policy Academic Affairs - Faculty Council Academic Affairs Provost 09/01/03
Undergraduate Second Degree/Returning for Second Major Academic Affairs - Faculty Council Academic Affairs Provost 06/20/08
University Advisory Boards Academic Affairs - Faculty Council Academic Affairs Provost 11/04/15
University Budget Planning Process Operations Controllers Office Assistant Vice President 03/22/17
University Logos and Signature Academic Affairs - Operational University Marketing Communications AVP for University Marketing Communications 03/04/16
University Sponsorship of Foreign National Employees Operations General Counsel Vice President and General Counsel 03/14/16
University Vehicle, Driver and Travel Safety Operations Compliance and Risk Management Treasurer and Vice President of Facility Operations 03/28/18
Unmanned Aircraft Systems (Drones) Operations Facility Operations Vice President of Facility Operations 10/27/16
Updates to the Student Code of Responsibility Academic Affairs - Operational Dean of Students Vice President of Student Affairs 08/31/16
Use of DePaul Facilities by External Groups Operations Facility Operations VP for Facility Operations/Senior Executive for University Mission 07/10/17
Use of EM&M Marketing Photographs Academic Affairs - Operational University Marketing Communications AVP, University Marketing Communications 07/12/17
Use of Independent Contractors / Consultants Financial Affairs Accounts Payable Controller 07/05/17
Use of Intercollegiate Athletics Photographs Presidential Athletic Department AVP, Intercollegiate Athletics 03/31/16
Vacation Human Resources Benefits Vice President, Human Resources 08/30/17
Voluntary Reduced Work Time (V-Time) Human Resources Benefits Vice President, Human Resources 09/06/16
Volunteer Management Policy Operations Compliance and Risk Management Executive Vice President 02/12/20
Website Accessibility Operations Information Services Vice President, Information Services 06/07/17
Work Orders/Facilty Operations Operations Facility Operations VP for Facility Operations 01/20/16
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