Global Engagement > Student Resources > Study Abroad > Policies
Students participating in a DePaul study abroad program must enroll in the required number of courses and credits. No exceptions will be made. Students must make sure they understand the credit system for the program.
Study Abroad, in coordination with the Dean of Students,
will review students’ conduct history at DePaul as part of the selection
process and periodically after the selection process. By applying to study
abroad, students grant Study Abroad, in coordination with the Dean of Students
permission to review their DePaul conduct histories. If they are found to have
serious violations of the Code
of Student Responsibility, they may not be accepted or be removed from a
program. In those cases, they remain subject to the Withdrawal
Policy, and will be responsible for any
fees and/or tuition in accordance with Study Abroad policies and procedures.
All decisions made by Study Abroad regarding ability to participate in a study
abroad program are final.
Participants must meet the eligibility requirements set for the specific program (e.g., language proficiency, minimum GPA, etc.) and be approved by Program Directors and/or Study Abroad to make sure the student is appropriately prepared and that studying abroad is integrated into the student’s overall academic program at DePaul. With the exception of some programs offered by the College of Law, students must be enrolled at DePaul when applying for a study abroad program. Students on academic probation are not eligible to study abroad.
While the goal of Study Abroad is to send as many students as possible, planned programs may be cancelled for various reasons (e.g., minimum enrollment not met, safety and security situation at home or destination, etc.) at different times throughout the program planning and administration. In cases where a program is cancelled, Study Abroad advisors are available for students to discuss other possible options. Students will be directed to other programs, if appropriate.
If DePaul University makes the decision to cancel a program prior to the program's start date, students will be refunded 100% of the program fee. If students have been registered in any associated classes and the classes have not started, they will be withdrawn from the classes and refunded 100% of tuition. If any associated classes have started, students will either complete an adapted version of the class on campus or be withdrawn from the class and refunded 100% of the tuition, to be determined by DePaul University on a case-by-case basis. DePaul University is not responsible for any additional expenses related to study abroad programs which are outside the program fee (e.g. flights not included in the program fee, housing arrangements, visa/passport fees, etc.) and all costs that students may incur related to non-program fee expenses are their responsibility, even if DePaul University cancels the program.If a program is cancelled while students are on site, DePaul will make every effort to refund recoverable costs to students.
On most faculty-led, short-term study abroad programs, students typically stay in shared accommodations for the duration of the program. If a student has health concerns related to shared housing arrangements and may require a single room, they must complete the Shared Housing Appeal Request as soon as possible after being accepted to their program. Part of this process includes coordination with DePaul's Center for Students with Disabilities (CSD), who will work with the student to collect all pertinent information and documentation and help determine what is appropriate for the given situation. Requests will be reviewed on a case-by-case basis and are not guaranteed. A written narrative and supporting documentation are required. Note: This appeal process only applies to faculty-led, short-term study abroad programs.
The Study Abroad Withdrawal Policy applies to a student once they have confirmed participation in a program by clicking “commit” on their accepted application. Students who need to withdraw from a study abroad program or a course in the program, must submit written notification to DePaul University’s Study Abroad office via email to firstname.lastname@example.org. The Study Abroad Withdrawal Policy can also be found in each student’s application. Study Abroad encourages students to share all of this information with their parents, guardians, and/or sponsors. If a student would like to appeal a withdrawal fee, they must complete the Withdrawal Fee Appeal Request, which requires a written narrative and supporting documentation.
Note: Due to COVID-19, Study Abroad has modified the current withdrawal policy. If a student commits to a program and then decides to withdraw 90+ days prior to the program start date, they will not be charged any withdrawal fees. For more information, see the Study Abroad COVID-19 page.