DePaul University Global Engagement > Student Resources > Study Abroad > Policies

Policies

Billing for DePaul's Study Abroad Programs

All tuition and fees related to participation in DePaul’s study abroad programs are billed to a student’s financial account at DePaul. Any payment arrangements should be made with the Student Accounts office at DePaul Central. Personal expenses or expenses not covered by tuition or program fee as outlined in the Financial Commitment form must be planned for and covered by the students.

Confirming Your Participation

When students are accepted to study abroad programs, they are given a deadline by which to confirm their participation. They can confirm this by reading the left side of the accepted application and clicking “Commit” at the bottom. By clicking commit, students confirm they understand and agree to abide by all of the requirements in the Financial Commitment Form (in your application), Standards and Rules for Study Abroa​d Programs and Study Abroad Withdrawal Policy.​

Course-load and Registration

Students participating in a DePaul study abroad program must enroll in the required number of courses and credits. No exceptions will be made. Students must make sure they understand the credit system for the program. 

Students participating in DePaul’s term-long programs must confirm with Study Abroad the courses in which they will enroll abroad.

Students admitted to student abroad programs are required to complete a Study Abroad Course Planner Form​.​

Graduate students enrolling in a course offered by another college are charged tuition using the tuition rate of the college offering course credit.  Given permission blocks in Campus Connect, Study Abroad  will enroll all students in study abroad-related courses.
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Credit for Study Abroad Program

Students participating in DePaul’s study abroad programs earn DePaul credits for the courses taken and pay tuition to DePaul for the credits earned. Students participating in non-DePaul sponsored programs are required to submit an application for a Non-DePaul study abroad program to ensure the credits earned will transfer to DePaul; these students do not pay tuition to DePaul while they are away. 
Students participating on non-DePaul programs who take non-degree applicable courses from accredited institutions will be accepted (i.e. foreign language coursework at a language institute that is part of an accredited institution). For more information, please see this DePaul University policy.​​

Disciplinary Review Policy

Study Abroad, in coordination with the Dean of Students, will review students’ conduct history at DePaul as part of the selection process and periodically after the selection process. By applying to study abroad, students grant Study Abroad, in coordination with the Dean of Students permission to review their DePaul conduct histories. If they are found to have serious violations of the Code of Student Responsibility, they may not be accepted or be removed from a program. In those cases, they remain subject to the Withdrawal Policy, and will be responsible for any fees and/or tuition in accordance with Study Abroad policies and procedures. All decisions made by Study Abroad regarding ability to participate in a study abroad program are final.​​

Eligibility

Participants must meet the eligibility requirements set for the specific program (e.g., language proficiency, minimum GPA, etc.) and be approved by program directors and/or Study Abroad to make sure the student is appropriately prepared and that studying abroad is integrated into the student’s overall academic program at DePaul. With the exception of some programs offered by the College of Law, students must be enrolled at DePaul when applying for a study abroad program.

Family and Friends

Students are not allowed to bring their family or friends on a program, and non-program participants are not allowed to participate on any program-arranged activities. Students are, however, able to use program’s free time to visit with family and friends if they wish.​​

Family Educational Rights and Privacy Act of 1974 (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. Students and their parents are encouraged to review the university's FERPA policy.

Per FERPA, Study Abroad can only discuss student-specific information with the student to whom it pertains. It is that student’s right to determine with whom to share this information.  

Students have 24/7 access to view, print and share with parents or other family members such information as their travel itineraries, financial commitment forms and health insurance documentation through their study abroad accounts.  They have the same access to view, print and share registration, tuition and program fee billing through Campus Connect​​.  Study Abroad encourages students to communicate with parents and other family members about all these aspects of study abroad.

Financial Commitment

All students participating in study abroad will be charged both tuition and a program fee. Tuition is billed at the student’s regular DePaul tuition rate based on the number of credits enrolled. The Financial Commitment Form, available on the student's study abroad account, explains in detail what the program fee for their study abroad program is, what it covers, when it will be charged, and the number of credits the student will be enrolled in for the term(s) they are abroad. Study Abroad encourages students to share this form with their parents.

Flight Deviation Policy

For programs in which international airfare is included in the program fee, students are required to take at least the outbound flight with the group.  Students cannot book their own tickets, even if they have mileage, free air passes, etc.  It is important for the safety of the group that all students travel on the same reservation.  

If students would like to book their own flights home for the reasons of staying longer in the program destination country and/or returning to U.S. cities other than Chicago, this is possible in some cases dependent on airline regulations for the group tickets purchased. Students would need to work directly with the DePaul travel agency in charge of the flights and pay all change fees and additional airline fees to the travel agent directly. Please note that return flight deviations are not always possible.

Grades

Grades for DePaul study abroad programs appear on students’ transcripts just as courses taken at DePaul and are included in the calculation of the cumulative GPA. 

Non-DePaul students on short-term College of Law programs will be issued a DePaul transcript at the end of the program.  No pass/fail or audit option is allowed; students must take courses for credit on DePaul’s study abroad programs.  

For DePaul students participating in Non-DePaul study abroad programs, grades will not appear on the transcript as letter grades nor will they not factor into the cumulative DePaul GPA.

Housing During the Program

Students are required to use the program housing if included in the program, even if there are other options at the program site.

Insurance

Health and accident insurance coverage is required of all participants on DePaul University study abroad programs. Study Abroad has purchased a group insurance policy from Cultural Insurance Services International (CISI) that is designed specifically for students studying abroad and will provide the necessary coverage for the length of a program. 

In some cases, programs have their own insurance requirement in addition to the CISI insurance purchased by DePaul. No waiver will be granted for either the CISI insurance or program specific insurance requirement.

Orientation

All term-long and most short-term programs require students to attend mandatory pre-departure orientations.

Program Application

All study abroad applications must be completed online.  Each application displays the particular requirements for that program.  Program contacts at Study Abroad provide assistance with the application process. Students are required to submit all required application documents by the specified deadline. No exception will be made after the deadline.

Program Cancellation

While the goal of Study Abroad is to send as many students as possible, planned programs may be cancelled for various reasons (e.g., minimum enrollment not met, safety and security situation at home or destination, etc.) at different times throughout the program planning and administration. In cases where a program is cancelled, Study Abroad advisors are available for students to discuss other possible options. Students will be directed to other programs, if appropriate.​

Program Options

DePaul University offers a wide range of programs around the world that vary by length, academic content, social and cultural experiences, and cost. 

Some study abroad programs involve enrollment at DePaul’s partner universities and/or organizations abroad on an exchange or visiting student basis for one or two semesters. Other study abroad programs are developed and led by DePaul faculty members who teach the study abroad course(s) on campus and travel abroad with students for one to three weeks. 

DePaul students who wish to study abroad through non-DePaul sponsored programs are required to submit an application for a Non-DePaul Study Abroad Program​ to ensure the credits earned will transfer to DePaul. When considering program options, students should first attend Study Abroad 1​01​.

Standards and Rules for Study Abroad Programs

All students studying abroad must abide by a set of standards and rules set forth by Study Abroad. The Standards and Rules for Study Abroad Programs can be found on the student's study abroad account.​

Study Abroad Withdrawal Policy

The Study Abroad Withdrawal Policy applies to a student once they have confirmed participation in a program by clicking “commit” on their accepted application. The Study Abroad Withdrawal Policy can also be found​ in each student’s application. Study Abroad encourages students to share all of this information with their parents, guardians and/or sponsors. If a student would like to appeal a withdrawal fee, he/she must complete the Withdrawal Fee Appeal Form, including supporting documentation.​

Saudi Arabian Cultural Mission (SACM) Sponsored Students

All Saudi Arabian Cultural Mission (SACM) sponsored students must have written approval from SACM in order to participate in a study abroad program. Students should receive this approval prior to applying for any study abroad programs.​

Visas

Some countries require that students acquire a visa before entering the country to study abroad. Others require that students apply for residency permits in country. Students are responsible for obtaining their own visas and familiarizing themselves with any visa and residence permit requirements well in advance. Students should note these requirements may vary depending on the country of citizenship. 

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