Global Engagement > Faculty Resources > Invite International Scholars/Faculty
If a DePaul University department wishes to invite non-tenure track visiting faculty from abroad, the department should contact International Student and Scholar Services (ISS) well in advance of the planned visit. This is necessary to allow issuance of the SEVIS DS-2019 form (certificate of eligibility for J-1 status) by ISS.
Planning ahead ensures proper visa application, legal entry into the U.S., and lawful payment of honorarium, stipend, or salary. Departments wishing to hire non-immigrant international faculty for tenure track positions at DePaul should contact the
Office of the General Counsel.
Please read the process for inviting non-tenure track visiting faculty below.
J-1 Exchange Visitors may receive a salary or stipend from various parties. They can receive funding from DePaul University, the government, private organizations, their current place of employment (outside the U.S.) or personal funds.
International Student and Scholar Services (ISS) can issue a Form DS-2019, or certificate of eligibility, for the Exchange Visitor to use to obtain his/her J-1 visa stamp at the U.S. embassy/consulate outside the U.S. The DS-2019, in combination with a J-1 visa stamp, are required for proper entry to the U.S.
To invite a non-tenure track visiting faculty from abroad, the sponsoring department must review the J-1 Mandatory Health Insurance Coverage document, complete the DS-2019 Request Form and the J-1 Exchange Visitor Data Form and submit it to the ISSS (Ewa Pawlak, ISS advisor). ISS requires that the DS-2019 Request Form be completed AND signed by the dean or department head.
The Exchange Visitor must complete the following steps in order to obtain a J-1 visa to enter the United States:
For additional information, please email Ewa Pawlak, ISS advisor.
You may also call ISS at (312) 362-8376.
If you are currently a visiting professor, research scholar, short-term scholar or have received a DS-2019, additional information on the visa application process and regulations can be found below.
The J-1 Exchange Visitor Program operates under the auspices of the United States Department of State Bureau of Educational and Cultural Affairs. The purpose of the Exchange Visitor Program is to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges.
The Exchange Visitor Program designates an individual or individuals to be responsible for the administration at each program site. The Responsible Officer (RO) at DePaul University is the director of International Student and Scholar Services (ISS), and the Alternate Responsible Officers (AROs) are the ISS associate director and advisors.
A sponsoring academic department must initiate a DS-2019 request in order to invite a prospective EV to DePaul University. ISS will not accept DS-2019 requests directly from a prospective EV. If you are interested in participating in a J-1 program at DePaul University, please contact an academic department directly. The sponsoring department may refer to ISS for guidance on the DS-2019 request process.
J-1 Visa Acquisition
Once ISS issues the DS-2019, the sponsoring department will mail the documents to the EV. The EV must complete the following steps in order to obtain a J-1 visa to enter the United States:
Consular processing time: Times vary by embassy or consulate. Please check the local embassy/consulate website for processing time and procedures.
J-1 Professors/Scholars at DePaul University must follow certain rules in order to maintain their lawful non-immigrant status. For more information please review the following: Maintaining J-1 Status in the United States.
Which EV is subject?
How do I know if I am subject to 212(e)?
For a preliminary determination, you should check the source of your funding and the Skills List. There may be a note on your J-1/J-2 entry visa or a preliminary determination in the lower left-hand corner of your DS-2019. If you have ever been subject in the past, and have neither obtained a waiver nor fulfilled the requirement by spending two years in your country, it still holds even if a more current Form DS-2019 reflects no basis for such a requirement.
If there is any confusion about whether you are subject, you can request an advisory opinion from Office of Visa Services in the Department of State. Please speak to an ISS advisor for more details.
What does an EV have to do to fulfill this requirement?
Any EV subject to the 212(e) must spend two years physically present in her/his country of citizenship or last legal permanent residence. Time does not have to be continuous.
What are the limitations of being subject to the 212(e)?
Can an EV have this requirement waived?
There is a 212(e) waiver process which is initiated and filed by the EV subject to the 212(e). More information on this waiver process can be found at the Department of State website.
Prospective Professor/Research Scholar that spent time in the U.S. in any J status, including J-2 status, during the 12-month period preceding the prospective program start date at DePaul. The 12-month bar is not a 12-month home residence requirement.
Which EV is subject?
Any EV in the professor or research scholar category.
What are the limitations of being subject to the 24-month bar?
When an EV completes his/her program participation (for any program period from the minimum 3 weeks to the maximum of 5 years), s/he is not eligible to begin another J-1 exchange program in the professor or research scholar category for a period of 24 months. EVs are eligible to enter the U.S. (if not subject to the 212(e)) in other visa categories and as J-1 EVs in the short-term category, which is for a program period of six months or less.
Would you like more information on 212(e) or the 12- and 24-month bars?
Please contact ISS at (312) 362-8376 to schedule an appointment with an ISS advisor.
Your permission to stay in the United States ends on the expiration date of your I-94 Departure Record card – unless the card is marked “Duration of Status” or “D/S.” In that case, your permission to stay will expire 30 days after the date shown in item #3 of your Form DS-2019. In general, a person in J-1 status in the category of professor or researcher may stay in the U.S. for five (5) years. An individual in the short-term scholar category cannot extend the program beyond six (6) months. You need to pay particular attention to the end-date on your DS-2019 and contact ISS at least two weeks before your permission to stay expires.
If you were subject to the 212(e), two-year home residency requirement and have received a written waiver recommendation from the US Department of State, then you are not eligible for an extension beyond the current end date of your DS-2019.
Your sponsoring department at DePaul University must submit a J-1 program extension request to ISS on your behalf, prior to the expiration of your DS-2019. ISS will not accept an extension request form directly from an EV.
Before leaving the U.S. to travel, either to your home country or to another country, make sure you check your travel documents. Please do so at least 2 weeks before departure, in case you need a new DS-2019 from ISS. Please remember to obtain a travel signature by submitting this request form. Please use the following checklist to determine if your documents are in order for re-entry into the U.S.
The J-2 visa category is for dependents of the J-1 Exchange Visitor. All J-1 visa regulations which apply to the J-1 EV, applies to the J-2 dependent. If you would like your family (spouse and/or children) to join you in the U.S. in J-2 status, complete the following steps:
J-2 dependents are eligible for full- or part-time study. When J-2 dependent children reach the age of 21 years old, they no longer qualify for the J-2 “child” subcategory and must obtain their own visa status in an appropriate category.
J-2 dependents are eligible for full- or part-time employment with an Employment Authorization Document Card (EAD). J-2 dependents must complete the form I-765 for J-2 employment authorization. For more information on J-2 work authorization, please schedule an appointment with an ISS advisor.
Academic departments and business units may wish to invite international visitors and scholars to attend events or to participate in short-term research projects at DePaul. Such visitors are generally considered "Business Visitors." Click below for information about Business Visitor Visas.