Megacycle III (2017-2018)
An APR megacycle includes all colleges/schools, Liberal Studies, and centers/institutes that meet the criteria for program review. The current megacycle—Megacycle III—consists of 10 two-year cycles:
Cycle 1 (2017–19): College of Liberal Arts & Social Sciences (LAS) Humanities Programs
Cycle 2 (2018–20): School of Continuing and Professional Studies (Graduate and Undergraduate) and College of Computing & Digital Media
Cycle 3 (2019–21): College of Science & Health (CSH) Natural Sciences, Health Science, and
Cycle 4 (2020–22): Driehaus College of Business (Undergrad and KGSB) and Cross-College Programs
Cycle 5 (2021–23): LAS Interdisciplinary Programs
Cycle 6 (2022–24): College of Education (Undergraduate and Graduate), School of Music, and The Theatre School
Cycle 7 (2023–25): Liberal Studies Programs (including Honors)
Cycle 8 (2024–26): College of Law, College of Communication, CSH School of Nursing, and CSH Department of Psychology
Cycle 9 (2025–27): LAS Master’s of Social Work, LAS Social Sciences, and LAS School of Public
Cycle 10 (2026–27): HLC-NCA Preparation and Review and Revision of APR and Annual Assessment of Student Learning (AASL) Processes
KEY PARTICIPANTS: APR includes the following constituencies (a schematic organizer of key participants is in Appendix A):
Academic Program Review Committee (APRC): The APRC oversees the APR process. The committee is made up of faculty members from each of the University’s colleges and schools. They are appointed by Faculty Council and serve three-year terms. The Committee meets quarterly during the academic year and may from time to time call an executive session of its faculty members.
APRC Director/Chair: The APR Director coordinates the APR process and serves as Chair of the APRC. The Director/Chair is a faculty member who has served on the APRC and is appointed by the Provost in consultation with the members of the APRC and Faculty Council. The Director/Chair reports both to the Faculty Council and to the Office of Academic Affairs.
APRC Ex-Officio members: In addition to its faculty representatives, the APRC also includes nonvoting ex-officio members from the following offices: Academic Affairs, University Libraries, the Office for Teaching, Learning, & Assessment (TLA), and the Office of Institutional Research & Market Analytics (IRMA). Ex-officio members serve as advisors to the committee and do not serve on subcommittees that work directly with units participating in review. Ex-officio members are chosen at the initiative of the APRC Chair in consultation with the APRC and the Associate Provost for Student Success and Accreditation on an ad-hoc basis to advise the APRC and to share information from their offices in support of the review process.
APRC Subcommittee: APRC subcommittees are made up of faculty members and are assigned to support units conducting APR. Subcommittees are responsible for facilitating APR in accordance with the APR Guidebook, assisting units with the processes and procedures of program review, examining and providing feedback to APR documents during APRC meetings.
Office of Academic Affairs: Academic Affairs provides guidance and support for the APR process. The Provost, as chief academic officer, has final authority over all academic programs and is responsible for any university-level commitments in the MOU. The Associate Provost for Student Success and Accreditation is an ex-officio member of the APRC and, along with the APRC Director/Chair, serves throughout the review process as a liaison to the Provost. The Associate Provost also coordinates the external review process, contacting reviewers recommended by the unit. Both the Provost and the Associate Provost sign the MOU, and in so doing recognize the unit’s priorities. The research associate in the Office of the Associate Provost provides research support and assists the APRC Director/Chair in facilitating the APR process.
Unit Self-Study Team: A unit’s self-study team coordinates the APR process for the unit. Generally 3-5 full-time faculty members (tenured or tenure-track) serve on the team, with one member serving as chair. APRC members may serve on self-study teams but not as chairs. At its discretion, the selfstudy team may also include part-time faculty, staff, students, and alumni. The team may not be chaired by a faculty member holding administrative appointment within or over the unit faculty unless the unit has reason to request otherwise. The team plans and implements the unit’s research plan, prepares the unit’s program review documents, and engages in deliberations leading to the Memorandum of Understanding (See Key Steps #1 below).
Unit Department Chair/Program Director: The unit’s department chair/program director supports APR, but the process itself should be conducted by the self-study team to ensure that it is faculty– driven. The self-study team should inform the unit chair/director of its activities and obtain input from the unit chair/director during the process, especially regarding the content of APR documents and the list of potential external reviewers. The unit chair/director will also sign the MOU, and oversee the implementation of the MOU.
Unit Dean: The dean of the unit reviews the unit’s research plan and provides input regarding its content prior to its review by the APRC. The dean also provides input, in writing or in person at an APRC meeting, regarding the unit’s research report. The dean also meets with the unit and the APRC Director/Chair to initiate the writing of the MOU. Finally, the dean signs the MOU and in doing so recognizes the unit’s priorities within the college and will work with the unit to address them as College and University priorities allow.
External Reviewer(s): Units undergoing APR that do not undergo outside accreditation or other external reviews shall, in consultation with the unit chair/director and unit faculty, identify potential external reviewers. The role of the external reviewers is to 1) evaluate the intellectual currency of the academic program, both undergraduate and graduate, and the overall quality of faculty scholarship, and 2) provide consultation on areas of interest and concern that emerge through the process of program review. The Associate Provost for Student Success and Accreditation coordinates the scheduling of external reviewers, including travel reimbursements and stipends.
KEY DOCUMENTS: Units conducting APR submit the following documents (guidelines for each document are included in Section 5; a schematic organizer of the APR timeline is in Appendix B):
- The Program Profile is an overview of the current status of a unit’s academic program(s), including strengths and challenges. It provides the unit an opportunity to identify questions of concern or opportunity that might be part of its self-study. It also includes a review and reflection of program learning outcomes and prior assessment projects (DUE: Year 1, December 20).
- The Response to Data is the unit’s analysis of University-provided data, with the goal of identifying possibly self-study questions. It provides an opportunity for the unit to revise learning outcomes and curriculum maps, as needed (DUE: Year 1, late February).
- The Unit’s Research Plan (URP) outlines the questions the unit will answer in its self-study, including descriptions of data collection methods and any additional data that the unit will need to answer the questions. At least one self-study question should assess student work for one or more learning objectives (DUE: Year 1, late April).
- The Unit’s Research Report (URR) presents the findings and analyses of the self-study questions. Based on the analyses, the unit identifies possible MOU items and areas in need of additional data collection. The Research Report must present the data collected as part of the self-study and a summary of data collection methods (DUE: Year 2, December 15).
- Memorandum of Understanding (MOU): identifies actions the unit will pursue subsequent to completing APR. These actions are identified as one-year or two- to five-year activities. It also includes common issues and opportunities that affect other units across the University and opportunities for collaboration with other units. It identifies resource priorities for the unit. And it provides a multiyear plan for conducting its annual assessment of student learning. The MOU is signed by the unit’s Self-Study Team Chair, Department Chair or Program Director, College Dean, APRC Director/Chair, the Associate Provost for Student Success and Accreditation and the Provost. Each signatory acknowledges the MOU activities as the unit’s strategic plan and its resource needs as priorities for the next five years (DUE: Year 2, early May).
- Progress Report: are one- and five-year reports of a unit’s progress implementing its MOU and achieving its resource needs, including the status of activities not yet started (DUE: End of Spring one and five years after APR is completed).