1. Determine Risk Group and Biosafety Containment Level
Prior to filling out the IBC protocol application form(s):
Determine the biosafety containment level (BSL) and risk group levels (RG).
Currently at DePaul only research and teaching activities meeting the
criteria for either BSL 1 or BSL 2 can be conducted at DePaul
Determine when you plan to begin your work. All new protocols
involving recombinant or synthetic nucleic acid molecules receive Full
Committee Review, in compliance with NIH Guidelines. All protocols
involving other biohazardous agents (NOT NIH exempt) require Full
Committee Review. Teaching activities covered by IBC policy must be
approved before they begin. Please submit your materials well in advance
of the beginning of the activity in order to allow enough time to
obtain IBC approval. See Meetings page for more information regarding
the IBC meeting dates and deadlines.
2. Completing the IBC Protocol Application(s)
In order to obtain IBC approval, you should complete the appropriate
protocol application form(s). The form(s) can found on the Forms and
Please be sure to be detailed and specific in the protocol
application. Lack of detail will result in the IBC requesting
clarification, additional information, and/or modifications to the
3. Standard Operating Procedures (SOPs)
Develop and submit laboratory SOPs for any project that requires BSL-2 containment procedures.
Develop and submit laboratory SOPs and a Blood borne pathogen plan for any protocol involving human blood, blood products, human fluids, human tissues, other potential blood containing materials, human cells or cultures, or tissue.
4. Submit Your IBC Materials
|Protocol application(s) completed
|Signed protocol application(s) by either scanned PDF or electronic signature
|Grant Proposal: If the research is federally funded, submit a copy of the full grant proposal submitted to the funding agency. For research funded from other sources, copies of the proposals may be submitted to provide additional details not provided in the IBC submission form
|Training - All individuals are required to take training unless their CITI training is already on file with the Office of Research Services
||Required to complete but not required to forward copies of certificates|
|Standard Operating Procedures (SOPs): Is required for work that requires BSL2 containment procedures
Submit materials to firstname.lastname@example.org. There is no need to interoffice mail your protocol submission to ORS. If you have specific questions on your protocol application, please contact the Office of Research Services, Research Protections staff, see IBC Contact page.
New protocols involving recombinant or synthetic nucleic acid molecules, teaching activities, or other biohazardous agent that are not NIH exempt are reviewed by the full committee review. Please see Meetings page for more information.
5. IBC Review Process
Once the IBC receives complete materials for your protocol, the protocol will be added to the meeting agenda or scheduled for the appropriate review process. After your application and materials are reviewed, you will receive a written notification regarding the review decision within 5 business days from the date of review.
The IBC will either grant:
You may begin your work. If you need to make changes to your protocol after initial approval, see tab section titled, After Approval.
If the IBC asks for revisions or additional information, prepare revised/additional materials and submit them to the IBC, along with a cover memo itemizing the changes/additions. Once you have appropriately addressed all the IBCs concerns, the IBC will issue an approval memo in writing after review of the revised materials. You may not begin your activity until you receive this written notice of approval.
Tabled means that there is substantial missing materials or information and review cannot occur. If tabled, the IBC will explain in writing why the IBC tabled your protocol and indicate what is required before IBC review can occur.
Disapproval means that there are substantive issues with the protocol and that the protocol cannot be approved at this time. If disapproved, the IBC will explain in writing why the IBC disapproved your project and what changes would have to be made in order to obtain IBC approval.
Please Note: Conducting activities without IBC approval is considered noncompliance.