DePaul University Research Services > Award Management > Closeout
Information for Principal Investigators on the steps to be undertaken as their externally-financed grant projects come to their conclusion:
Starting four months before the scheduled end of a grant, ORS will send the Principal Investigator, on a monthly basis, a notification that the expiration date is approaching. This notification will include the scheduled end date and the current expenses relating to the budgets (grant and cost-share).
Upon receipt of this notification, the Principal Investigator should consider two questions:
If the project requires additional time to complete, the PI should take the steps necessary to obtain a no-cost-extension if sufficient funds are available.
If the project funds are not being spent at the correct rate (resulting in either under-spending or over-spending), the PI should consider the following:
Answers to these questions can be found by reviewing the grant's MOBIUS Report.
If the grant is to end on schedule, please proceed to the Grant Closeout section below.
Once it has been determined that a grant project is going to be closed, it is the responsibility of the Principal Investigator to ensure the following actions have been completed either before or immediately after the ending date has passed.
If any salaries or purchases are transacted after a grant's ending date, the Principal Investigator will be notified by Financial Affairs and must provide alternative chartfields for the specified expense.
The Restricted Accounts Staff at the Controller's Office will be responsible for:
Right click and open the following link in a new window for additional information on closeouts: