DePaul University Research Services > Training, Policies, & Forms > Policies

Policies & Procedures

The following policies, procedures, and guidelines pertain directly to the work of the Office of Research Services. Numerous other policies potentially apply to research or teaching activities and grants management at DePaul, depending upon the nature of the projects involved.

For example, Principal Investigators with grant staff should be familiar with all of the Office of Human Resources policies that address hiring and supervision.

For a complete list, see the University Policies & Procedures.

ORS Policies, Procedures and Guidelines	Brief Description
Administration of Externally Funded Grants and Contracts	Facilitates the effective management of grant and contract proposals and awards at DePaul by delineating the roles and responsibilities of DePaul faculty, staff, and administrators involved in the management process.
Charging Administrative Costs to Federal Grant Awards	Explains how administrative costs are typically recovered using DePaul’s negotiated indirect cost rate and describes situations in which such costs may appropriately be included in the “direct cost” portion of a project budget if soundly documented.
Charging Costs to Federal Grant Awards: General Standards	Surveys the general standards that must be met in order to charge a cost to a federal grant award.
Charging Costs to Federal Grant Awards: Guidance on Particular Cost Items	Provides guidance on whether particular cost items may be charged to a federal grant award.
Conflict of Interest in Externally Sponsored Projects	Promotes objectivity in the conduct of externally sponsored projects at DePaul by requiring disclosure of certain Significant Financial Interests (SFIs) so that those which pose conflicts of interest can be managed.
Conflict of Interest in Public Health Service (PHS) Funded Research	Helps to ensure that research at DePaul which is funded under Public Health Service (PHS) grants and cooperative agreements is free from bias resulting from Investigator financial conflicts of interest.
Cost Sharing Guidelines	Promotes a shared understanding among Principal Investigators, grants staff, and administrators regarding how cost sharing is proposed, approved, administered, and accounted for at DePaul.
Cost Transfers	Promotes the use of costs transfers in a manner consistent with federal requirements and with DePaul’s stewardship responsibility for all of its sponsored funds.
Faculty Fellowship at Another Institution	Describes the guidelines for faculty who have a fellowship at another institution.
IACUC Policies & Procedures	DePaul's IACUC policies and procedures that are applicable to activities that involve research, research training, teaching, experimentation, biological testing, exhibition, and related activities with live vertebrate animals.
IBC Policies & Procedures	DePaul's IBC policies and procedures that are applicable to activities that involve acquisition, use, and disposal of biohazardous and select agents.
IRB Guidance	Guidance that is applicable to the DePaul human subject research program.
IRB Policies & Procedures	DePaul's IRB policies and procedures that are applicable research activities involving human subjects.
Issuing & Monitoring Federal Subawards	Describes procedures DePaul follows for the issuing and monitoring of federal subawards in a manner compliant with the new Uniform Administrative Requirements.
Meeting the NIH Requirement for Instruction in RCR	Provides guidance to Principal Investigators in fulfilling the requirement for instruction in the responsible conduct of research that applies to certain NIH grant awards.
Payments to Research Participants Guidelines	Outline the rules for payments made to human research subjects in accordance with Internal Revenue Service (IRS) tax laws.
Guidance on Program Income	Establishes guidelines for identifying, managing, and reporting on program income that are consistent with federal regulations.
Overpayment Guidelines	Details guidelines on allowable overpayments for faculty conducting externally sponsored work.
Plan to Provide RCR Training & Oversight	Describes DePaul’s plan for providing NSF-required training and oversight in the responsible conduct or research (RCR) to undergraduate students, graduate students, and postdoctoral researchers who will be supported by NSF to carry out research.
Research Misconduct	Describes procedures to be used for inquiring into and, if necessary, fairly investigating and resolving instances of alleged research misconduct.
Summer Salary Guidelines	Outlines allowable summer salary for faculty on 10-month contracts.
Time and Effort Certification	Verifies for the sponsoring agency that the salary cost charged to your sponsored project is reasonably consistent with the amount of effort actually being committed to it.
Treatment of Unallowable Costs	Facilitates the identification of unallowable costs and the proper accounting treatment of them to help ensure that such costs are not charged directly or indirectly to federal grant awards.