While a sub-agreement may not be necessary to utilize the services of a consultant on a limited basis, it is nevertheless a essential to have some written parameters regarding expectations for all parties before the work begins. This is particularly true if the amount to be paid for services exceeds $500.
These parameters can be codified in a simple Letter of Agreement that includes:
- The scope of work to be done
- Deliverables to be submitted
- Either fixed amount to be paid, or a rate not to exceed a certain amount
- Method of payment (monthly, lump sum, upon submission of deliverable, etc.)
Visit the Office of the General Counsel website (requires authentication) to view a sample of a consultant agreement letter (the Professional Services Form Agreement).
The letter of agreement is signed by the Principal Investigator with a copy to the consultant and a copy for ORS files. If the Letter of Agreement exceeds $2,500, the PI will enter this information into e-Procurement for issuance of a Purchase Order.