DePaul University Research Services > Award Management > Collaborations > Selecting & Engaging Consultants
There are a number of things a Principal Investigator should be aware of when selecting, engaging, and compensating a consultant.
Conflicts of interest and Significant Financial Interests, as defined by these policies, must be reported in a timely manner so that strategies for appropriately managing any COIs can be developed and mutually agreed upon. For orientations to these policies, see ORS’ web-based training programs in grants management.
While a sub-agreement may not be necessary to utilize the services of a consultant on a limited basis, it is nevertheless a essential to have some written parameters regarding expectations for all parties before the work begins. This is particularly true if the amount to be paid for services exceeds $500.
These parameters can be codified in a simple Letter of Agreement that includes:
Visit the Office of the General Counsel website (requires authentication) to view a sample of a consultant agreement letter (the Professional Services Form Agreement).
The letter of agreement is signed by the Principal Investigator with a copy to the consultant and a copy for ORS files. If the Letter of Agreement exceeds $2,500, the PI will enter this information into e-Procurement for issuance of a Purchase Order.
Once a consultant has completed his/her contribution, or at the time of a scheduled reimbursement, the Principal Investigator is to request an invoice for the compensation and/or the expenses to be reimbursed to the consultant. General rules for the payment of consultants are available here.
This invoice should include the following information: