DePaul University Research Services > Award Management > Collaborations > Preparing Subcontracts
Sub-contractors are normally written into a proposal and approved within the primary agreement between DePaul University and the Sponsoring Agency. The unanticipated use of Subcontractors/Subgrantees after a grant is awarded almost always requires sponsor approval.
Once approval is granted for the use of a subcontractor, and it has been determined that a subcontract is the most appropriate method to establish a working relationship under a grant, the following processes apply:
DePaul follows procedures for the issuing and monitoring of federal subawards that are compliant with federal rules and regulations, including the new Uniform Administrative Requirements (2 CFR 200) issued by the Office of Management and Budget. These procedures include a delineation of roles and responsibilities that facilitates cooperation among grants staff in Restricted Accounting, the Office of Research Services (ORS), and Principal Investigators (PIs) managing federal grant projects. See the federal subaward procedures and our training module on issuing and monitoring federal subawards.
Please Note: The Principal Investigator is responsible for initiating timely payment to the subgrantee for work undertaken. He/she either prepares a Voucher Payment Request request upon receipt of appropriate deliverables, or approves invoices as they arrive.
ORS is responsible for obtaining the subgrantee's A-133 audit reports if required.