Division of Student Affairs > Student Services > Academic > Administrative Withdrawal Process

Administrative Withdrawal Process

An "administrative withdrawal" is a type of withdrawal that allows students who are facing certain types of documented hardships and crises to be withdrawn from classes at DePaul after the deadline passes for a standard withdrawal. A student who is approved for an administrative withdrawal will have a "WA" shown on their transcripts for the courses in which they are administratively withdrawn.

Crises and hardships that are eligible for an administrative withdrawal include but are not limited to: (1) serious illness or injury; (2) chronic illness; (3) mental health concerns; (4) a medical issue of a family member in which the student had to assume caretaking responsibilities; and (5) a death in the family.

Administrative withdrawals may be processed during a term before grades are posted or after a term has ended. If the term has ended, then the student must have received an F, Fx, INC in the class to be eligible to receive a "WA" for that class. Students who have their degree conferred are not eligible for an administrative withdrawal. Please review the Graduation, Degree Conferral Policy for more information.

In order to apply for an administrative withdrawal students must complete an administrative withdrawal form and submit supporting documentation.

  1. Complete an Administrative Withdrawal Form - Please click here to access, fill out, and sign the form electronically. Applications cannot be submitted unless all necessary fields are completed.
  2. Submit Documentation - Students must provide documentation that supports the reason for the withdrawal. Documentation includes but is not limited to a doctor's note, medical records, and death certificates. You must submit supporting documentation in order for your request to be considered. Please contact the Dean of Students office if you have any questions about acceptable documentation.

Requests are submitted to and processed by the Dean of Students Office. All information submitted as part of a request for administrative withdrawal is kept confidential.

Please carefully read the Frequently Asked Questions section found here before requesting an administrative withdrawal.

Students who are facing the following circumstances are not eligible for an Administrative Withdrawal:

  • Travel issues & delays that impact course attendance
  • Jobs/internships
  • Incarceration

The Administrative Withdrawal process is an academic process only. The Administrative Withdrawal process does not address tuition charges, refunds, or credits, nor financial aid issues. Questions regarding the financial implications of an administrative withdrawal must be directed to OFA_AdmWdrl@depaul.edu.

Students who withdraw from classes through the administrative withdrawal process or through any other withdrawal process because they are facing a significant financial or physical hardship should speak with someone at DePaul Central to discuss ways in which the student's debt may be limited and how DePaul may be able to assist the student if the student chooses to re-enroll. The student should also review the appeal forms on the financial aid website. Significant and financial hardships include:

  • Serious injury or illness;
  • Chronic illness;
  • A medical issue of a family member in which the student has to become a part-time or full-time caretaker of that family member;
  • A mental health condition;
  • A sudden or consistent lack of transportation issue; and
  • A significant cost of living increase.

If you have any questions about a request for administrative withdrawal, please call 773-325-7290 or email deanofstudents@depaul.edu prior to submitting your request.

Term Final Date to Appeal for Administrative Withdrawal
Spring 2023
Tuesday, September 19, 2023
Summer 2023
Tuesday, November 21, 2023
Fall 2023
Friday, March 22, 2024
Winter 2024 Friday, June 7, 2024
Spring 2024 Tuesday, September 17, 2024

Please note administrative withdrawal appeals are only allowed one time for the entirety of one's academic career at DePaul University.

For College of Law Students, the deadline for filing an appeal for an administrative withdrawal is the final day of the exam period for the term in question.

First-year law students filing an administrative withdrawal appeal in the Fall or Spring Semester must request withdrawal from all classes.

If you have further questions about the Administrative Withdrawal Process, please refer to the FAQs section below.

Frequently Asked Questions

If you require an administrative withdrawal due to an unforeseen medical, mental health or personal crisis, you must complete the administrative withdrawal appeal form, which is processed by the Dean of Students (DOS) Office. Students are expected to exhaust all of their options with their faculty prior to filing for an administrative withdrawal.

If you require an administrative withdrawal for reasons other than those listed above, contact your college office. Administrative withdrawals processed through the college offices are handled on a case-by-case basis.

No, the faculty member's permission is not required for approval.

If your administrative withdrawal appeal is approved, you will receive a grade of “WA” for the courses from which you are being withdrawn. The grade of “WA” is not calculated into your grade point average. However, if you participate in the federal, state, or need-based institutional financial aid programs, you should be aware that all withdrawal grades are considered to be not successfully completed, and have the potential to negatively impact Satisfactory Academic Progress. You are encouraged to contact DePaul Central directly if you have concerns about your Satisfactory Academic Progress, prior to submitting an administrative withdrawal appeal.

Possibly. If you ceased participation/attendance entirely (meaning you did not complete any courses in the term) and you received federal or state financial aid, your financial aid eligibility will be evaluated to determine the amount of aid you “earned,” and whether any of the financial aid you received must be returned to the U.S. Department of Education or the State of Illinois. If you can answer “yes” to any of the following questions, your financial aid may be adjusted:

  • Have you received federal or state financial aid for the quarter from which you wish to withdraw?
  • Are you withdrawing from all your courses for the quarter?
  • Was the last day of your attendance prior to the 60% point in the quarter?

For more information, please see Return of Title IV Aid in financial aid website.

All withdrawal grades affect Satisfactory Academic Progress (see question 3, above) and may affect your time to degree and overall cost of attendance. Please see Withdrawal From Classes in the financial aid website for more information on the effects of withdrawals.

If you have further questions about the financial impact, please feel free to contact DePaul Central directly for guidance.

Once you have submitted your administrative withdrawal request please allow approximately 3-4 weeks for your application to be reviewed. You will be contacted directly if any information is missing or if the administrative withdrawal review committee has any questions about your request, therefore it is important to make sure your contact information is up to date. If your application is approved you will receive an email from the Dean of Students Office informing you of the decision and to allow up to four weeks for your record to be updated in Campus Connect. If your request was denied you will receive an email with additional information as to why the request was denied. Typical reasons that a request would be denied are:

  1. You have made multiple requests and are allowed only one from this office.
  2. You received a grade of D or higher in the course(s) and are not eligible.
  3. You did not petition within the eligible time period.

Per policy, an administrative withdrawal will be granted only once per student per academic career. However, exceptions may be made to this policy as required by law or as deemed appropriate in consultation with the Office of Academic Affairs. You may submit paperwork for additional administrative withdrawals, and the DOS Office staff will work with the Office of Academic Affairs on these subsequent requests. Each subsequent request is managed on a case-by-case basis and approval is not guaranteed.

If you receive VA benefits and are seeking an administrative withdrawal, you should contact the Office of Veterans Affairs at 312-362-5656 or veteransaffairs@depaul.edu to determine the impact an administrative withdrawal may have on your VA benefits prior to submitting an appeal.

If you never attended any of the courses you were registered for (either in person or online), your tuition charges and all financial aid credits may be removed from your account. You should work with your academic advisor on a record correction instead of completing the administrative withdrawal form. Faculty members will be contacted to confirm that you never attended or participated.

The administrative withdrawal process is an academic process only. The administrative withdrawal process does not address tuition charges, refunds, or credits; nor financial aid issues. Questions regarding the financial implications of the administrative withdrawal or request for tuition relief must be directed to OFA_AdmWdrl@depaul.edu. Students are encouraged to submit a narrative of their circumstances and provide supporting documentation. Students are also welcome to email OFA_AdmWdrl@depaul.edu if they have withdrawn from courses on their own and are not eligible for an administrative withdrawal. Submission of an appeal does not guarantee financial relief.

Have a Question?

The Dean of Students handles all late withdrawal appeals. If you have any questions please contact us.

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