The "administrative withdrawal" now called Late Withdrawal process exists to assist students who experience significant academic issues, severe medical, mental health, or personal circumstances that negatively impact their ability to be academically successful. This is an academic forgiveness policy that can replace grades of D, F, FX, or INC, with a WA.
Please note: The student is still responsible for tuition charges for any course(s) in which they receive an administrative withdrawal.
Decision-making for Late Withdrawals resides within the OneDePaul Office. The following principles underlie the decision-making process:
1. All policies are driven by academic concerns.
2. Decisions are guided by the best interests of the students.
3. Decisions will be made in compliance with federal regulations.
Overview
A late withdrawal can be requested after the last day to withdraw from classes for the quarter (see the academic calendar). A student who is approved for a Late Withdrawal will see a "WA" on their transcript for the courses in which they are administratively withdrawn. Late Withdrawals may be processed during a term before grades are posted or after a term has ended. If the term has ended, then the student must have received a D, F, FX, or INC, in the class to be eligible to receive a WA for that class. Students who have their degree conferred are not eligible for an administrative withdrawal. Please review the Graduation, Degree Conferral Policy for more information.
During their college career, students are allowed a maximum of 2 (two) Late Withdrawals of which one must be of a medical nature. Each request may be for only 1 (one) term of classwork. Classes with grades of C- or higher will not be considered for Late Withdrawal.
The Late Withdrawal process is an academic process only. The Late Withdrawal process does not address tuition charges, refunds, or credits, nor financial aid issues. Questions regarding the financial implications of a Late Withdrawal must be directed to OFA_AdmWdrl@depaul.edu.
Students who withdraw from classes through the Late Withdrawal process or through any other withdrawal process because they are facing a significant financial or physical hardship should speak with someone at OneDePaul to discuss ways in which the student's debt may be limited and how DePaul may be able to assist the student if the student chooses to re-enroll. The student should also review the appeal forms on the financial aid website.
The Process
Whether you attended or participated in your course(s) to any degree or never attended or participated, the Late Withdrawal online form should be used. Students with a status that prevents them from accessing the online form can use the Late Withdrawal pdf and submit via email to admwdrl@depaul.edu along with supporting documentation. All requests must be submitted by the following deadlines. Please note that in the event that you don't have Adobe, you'll have to print the form, fill it out and send it to the email mentioned in this paragraph.
For Undergraduate/Graduate: (see the academic calendar for specific dates)
- Fall Quarter: Official end of term for the subsequent Winter quarter.
- Winter Quarter: Official end of term for the subsequent Spring quarter.
- Spring Quarter: The end of the second week of the subsequent Autumn quarter.
- Summer Terms: Official end of term for the subsequent Autumn quarter.
For the College of Law:
- Fall Semester: Official end of term for the subsequent Spring semester.
- Spring Semester: The end of the second week of the subsequent Autumn semester.
- Summer Semester: Official end of term for the subsequent Autumn semester.
First-year law students filing an administrative withdrawal appeal in the Fall or Spring Semester must request withdrawal from all classes.
Documentation
Students are required to provide a description and details about the circumstances for the request. Supporting documentation is helpful in all cases but required for medical and death situations. In medical situations documentation can be in the form of a doctor's note (must include letterhead and a signature) or medical records. In death situations an obituary or death certificate are acceptable. Below are examples of eligible and ineligible crisis and hardships situations as well as examples of sufficient and insufficient medical documentation.
Eligible crisis and hardships including but not limited to (with proper documentation):
* Serious illness or injury
* Chronic illness
* Mental health concerns
* A medical issue of a family member in which student has to assume caretaking responsibilities
* A death in the family
Ineligible crisis and hardships including but not limited to:
* Travel issues and delays that impact course attendance
* Jobs/internships
* Incarceration
Sufficient documentation example (medical)
SufficientDocument1.pdf
SufficientDocumentation2.pdf
Insufficient documentation example(medical)
InsufficientDocument1 (1).pdf
InsufficientDocument2.pdf
Please review the FAQs section below and If you have further questions about the process, send questions to admwdrl@depaul.edu
Frequently Asked Questions:
Late Withdrawal is the new name for Adminsitative Withdrawal and if granted, it will apprear on your transcriptas "WA."
No, the faculty member's permission is not required for approval.
If your Late Withdrawal appeal is approved, you will receive a grade of “WA” for the courses from which you are being withdrawn. The grade of “WA” is not calculated into your grade point average. However, if you participate in the federal, state, or need-based institutional financial aid programs, you should be aware that all withdrawal grades are considered to be not successfully completed, and have the potential to negatively impact Satisfactory Academic Progress. You are encouraged to contact OneDePaul directly if you have concerns about your Satisfactory Academic Progress, prior to submitting an administrative withdrawal request.
Possibly. If you ceased participation/attendance entirely (meaning you did not complete any courses in the term) and you received federal or state financial aid, your financial aid eligibility will be evaluated to determine the amount of aid you “earned,” and whether any of the financial aid you received must be returned to the U.S. Department of Education or the State of Illinois.
If you can answer “yes” to any of the following questions, your financial aid may be adjusted:
- Have you received federal or state financial aid for the quarter from which you wish to withdraw?
- Are you withdrawing from all your courses for the quarter?
- Was the last day of your attendance prior to the 60% point in the quarter?
For more information, please see Return of Title IV Aid in financial aid website.
All withdrawal grades affect Satisfactory Academic Progress (see question 3, above) and may affect your time to degree and overall cost of attendance. Please see Withdrawal From Classes in the financial aid website for more information on the effects of withdrawals.
If you have further questions about the financial impact, please feel free to contact OneDePaul directly for guidance.
Once you have submitted your Late Withdrawal request please allow up to 4 weeks for your application to be reviewed. You will be contacted directly if any information is missing or if the withdrawal review committee has any questions about your request, therefore it is important to make sure your contact information is up to date. If your request is approved you will receive an email from the OneDePaul informing you of the decision and to allow up to four weeks for your record to be updated in Campus Connect.
Per policy, an Late Withdrawal can be granted only twice per student per academic career. However, exceptions may be made to this policy as required by law or as deemed appropriate in consultation with the Office of Academic Affairs. Each subsequent request is managed on a case-by-case basis and approval is not guaranteed. I receive Veterans Affairs (VA) Education Benefits at DePaul.
If you receive VA benefits and are seeking a Late Withdrawal, you should contact the Office of Veterans Affairs at 312-362-5656 or veteransaffairs@depaul.edu to determine the impact a Late Withdrawal may have on your VA benefits prior to submitting an appeal.
If you never attended any of the courses you were registered for (either in person or online), your tuition charges and all financial aid credits may be removed from your account. You should complete the Late Withdrawal form. Faculty members will be contacted to confirm that you never attended or participated.
The Late Withdrawal process is an academic process only. The Late Withdrawal process does not address tuition charges, refunds, or credits; nor financial aid issues. Questions regarding the financial implications of the Late Withdrawal or request for tuition relief must be directed to OFA_AdmWdrl@depaul.edu. Students are encouraged to submit a narrative of their circumstances and provide supporting documentation. Students are also welcome to email OFA_AdmWdrl@depaul.edu if they have withdrawn from courses on their own and are not eligible for a Late Withdrawal. Submission of an appeal does not guarantee financial relief.