Division of Student Affairs > Student Services > Academic > Extended Absence Notification

Extended Absence Notification

Course attendance and participation are essential to student success. However, we recognize students may encounter an unanticipated emergency or other circumstance that may impede their ability to attend courses. As a service to students, the Dean of Students Office may provide notification to faculty when a student has absences that exceed two consecutive class days for a documented medical, mental health or personal emergency.

In order for the office to send notification to faculty, students must submit the extended absence notification form along with supporting documentation within two weeks of the absences.

Please note that documentation must include or reference the specific dates of absence from class. If such documentation is unavailable, students should reach out to our office at 773-325-7290 to speak with a staff member. Requests submitted after the term has ended will not be processed.

Absence notifications and requests for flexibility may be submitted for the following reasons:

  • Medical emergencies
  • Mental health emergencies and concerns
  • Personal crises including death in the family
  • Military Orders

Absence notification requests should NOT be submitted for the following reasons:

  • Travel issues
  • Technology issues
  • Weather-related delays
  • Jobs/internships
  • Court appearances (Including but not limited to motor vehicle infractions and/or ordinance violations)
    • Please note for students who may be involved in court proceedings due to victimization of themselves or family members, please make an appointment with a DOS staff member. Should the concern fall under the scope of the Office of Gender Equity, please reach out to titleixcoordinator@depaul.edu.
  • Pet related issues
In these cases, students should speak directly with their faculty.

Click here to submit your absence notification/request for flexibility form online.
For those of you that have submitted an "Extended Absence Notification" previously, please note that this form has been updated. Please reach out to the office if you have questions.

Click here to review the Dean of Students Documentation Guide to see examples of what you submit with your form.

The absence notification does not mean the student is excused from course material, assignments or exams. It is ultimately up to each professor to decide what, if any, accommodation can be provided in light of this absence. It is the student's responsibility to follow up with the faculty member to inquire about such accommodations. The absence notification process is a service provided by the Dean of Students Office and is not a requirement when students miss or fall behind in courses. For any additional questions or concerns please contact deanofstudents@depaul.edu.

For students: Students are strongly encouraged to speak with their faculty directly regarding their absences to discuss options for any make up work. Students are advised to consult their respective course syllabi for additional guidance on the faculty member’s attendance policy and options for missed classes.

For faculty: Students are not required to report absences to the Dean of Students Office. Professional staff remain available to discuss concerns on a case-by-case basis. Please contact the Dean of Students Office to request consultation should you have questions.

For parents & families: If your student is unable to speak with their professors and/or complete the form, please contact the Dean of Students Office directly at 773-325-7290 to request to speak with a staff member. It is not recommended that parents & families complete the form on the student's behalf.