Office of the Secretary > Records Management > Disposition of Records
At the end of the quarter and/or semester questions tend to arise surrounding
how long to keep student work products such as unclaimed or unreturned papers, projects,
or exams. In order to assist you with the management of these documents, DePaul’s
Department of Records Management has created some guidelines for you.
In accordance with the Grade Challenge requirements, unreturned student work products must
be kept two regular terms (excluding Summer) following the one in which they were
For students who received an Incomplete (IN) in a course their unreturned work products must
be kept three regular terms (excluding Summer) following
the term in which the incomplete grade was assigned. In the case of
the Law School work products should be kept until at least the end of the semester
following the one in which the incomplete grade was assigned.
For more information on the retention of student-produced work, please see the following
sections of the Undergraduate and Graduate Student Handbooks:
In order to protect student privacy, all items should be shredded at the end of their retention period. To facilitate the shredding process, the Department of Records Management periodically sponsors a file destruction event known as “Fun File Days”. The Department of Records Management can provide a shredding bin for your department to use for student work products and other materials that you no longer need to keep. For more information please visit the Fun File Days FAQ.