Administrative Withdrawal Process

If you require an administrative withdrawal due to an unforeseen medical, mental health or personal crisis, you must complete the administrative withdrawal appeal form, which is processed by the Dean of Students (DOS) Office. Students are expected to exhaust all of their options with their faculty prior to filing for an administrative withdrawal.

If you require an administrative withdrawal for reasons other than those listed above, contact your college office. Administrative withdrawals processed through the college offices are handled on a case-by-case basis.

No, the faculty member's permission is not required for approval.

If your administrative withdrawal appeal is approved, you will receive a grade of “WA” for the courses from which you are being withdrawn. The grade of “WA” is not calculated into your grade point average. However, if you participate in the federal, state, or need-based institutional financial aid programs, you should be aware that all withdrawal grades are considered to be not successfully completed, and have the potential to negatively impact Satisfactory Academic Progress. You are encouraged to contact DePaul Central directly if you have concerns about your Satisfactory Academic Progress, prior to submitting an administrative withdrawal appeal.

Possibly. If you ceased participation/attendance entirely (meaning you did not complete any courses in the term) and you received federal or state financial aid, your financial aid eligibility will be evaluated to determine the amount of aid you “earned,” and whether any of the financial aid you received must be returned to the U.S. Department of Education or the State of Illinois. If you can answer “yes” to any of the following questions, your financial aid may be adjusted:

• Have you received federal or state financial aid for the quarter from which you wish to withdraw?
• Are you withdrawing from all your courses for the quarter?
• Was the last day of your attendance prior to the 60% point in the quarter?

For more information, please see Return of Title IV Aid in financial aid website.

All withdrawal grades affect Satisfactory Academic Progress (see question 3, above) and may affect your time to degree and overall cost of attendance. Please see Withdrawal From Classes in the financial aid website for more information on the effects of withdrawals.

If you have further questions about the financial impact, please feel free to contact DePaul Central directly for guidance.

Once you have submitted your administrative withdrawal request please allow approximately 3-4 weeks for your application to be reviewed. You will be contacted directly if any information is missing or if the administrative withdrawal review committee has any questions about your request, therefore it is important to make sure your contact information is up to date. If your application is approved you will receive an email from the Dean of Students Office informing you of the decision and to allow up to four weeks for your record to be updated in Campus Connect. If your request was denied you will receive an email with additional information as to why the request was denied. Typical reasons that a request would be denied are:

1. You have made multiple requests and are allowed only one from this office.
2. You received a grade of D or higher in the course(s) and are not eligible.
3. You did not petition within the eligible time period.

Per policy, an administrative withdrawal will be granted only once per student per academic career. However, exceptions may be made to this policy as required by law or as deemed appropriate in consultation with the Office of Academic Affairs. You may submit paperwork for additional administrative withdrawals, and the DOS Office staff will work with the Office of Academic Affairs on these subsequent requests. Each subsequent request is managed on a case-by-case basis and approval is not guaranteed.

If you receive VA benefits and are seeking an administrative withdrawal, you should contact the Office of Veterans Affairs at 312-362-5656 or veteransaffairs@depaul.edu to determine the impact an administrative withdrawal may have on your VA benefits prior to submitting an appeal.

If you never attended any of the courses you were registered for (either in person or online), your tuition charges and all financial aid credits may be removed from your account. You should work with your academic advisor on a record correction instead of completing the administrative withdrawal form. Faculty members will be contacted to confirm that you never attended or participated.

The administrative withdrawal process is an academic process only. The administrative withdrawal process does not address tuition charges, refunds, or credits; nor financial aid issues. Questions regarding the financial implications of the administrative withdrawal or request for tuition relief must be directed to OFA_AdmWdrl@depaul.edu. Students are encouraged to submit a narrative of their circumstances and provide supporting documentation. Students are also welcome to email OFA_AdmWdrl@depaul.edu if they have withdrawn from courses on their own and are not eligible for an administrative withdrawal. Submission of an appeal does not guarantee financial relief.