NIH Webinars for Applicants & Grant Administrators: What You Need to Know About NIH Application Submission and Review

The NIH Center for Scientific Review (CSR) is hosting two webinars November 5 and November 6, 2015.  These webinars are designed to give insights into the application submission and peer review processes.  Note that CSR is the portal for NIH grant applications and their review for scientific and technical merit. Visit http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-154.html for registration information. (NOT-OD-15-154)

NSF announcements____July 2015____

NSF Announces U.S. - China Joint Research Projects in Environmental Sustainability Initiative Submit your proposals by October 1, 2015, to collaborate with China-based researchers on (1) Combustion Related to Sustainable Energy, or on (2) Urban Water Sustainability. (NSF 15-091)

NSF Seeks Unsolicited Proposals for Quantitative Approaches to Biomedical Big Data  Submission deadline is August 6, 2015. (NSF 15-093)

NIH announcements____June and July 2015____

Change Anticipated in NIH Research Training Data Table Formats in FY 2016 (NOT-OD-112)

NIH Regional Seminars On Program Funding and Grants Administration Upcoming locations include Baltimore and San Diego.

Applicant Responsibilities in Maintaining the Integrity of NIH Peer Review This notice includes information on Integrity and Confidentiality in NIH Peer Review, which has been updated. (NOT-OD-15-106)

EURAXESS Science Slam 2015

EURAXESS Science Slam for the title of North America's best science communicator will be held in Chicago. Submission is open until September 21, 2015. 

NIH Modifies Proposal Biosketch Requirements

The modified biosketch format is required for applications submitted to NIH for due dates on or after May 25, 2015. Biosketch format pages, instructions, samples and FAQs are available on the Biosketches section of the SF424 (R&R) Forms and Applications page.

NIH Enrollment Data on Research Performance Progress Reports

NIH has advised grantees that they may encounter an error message when submitting a Research Performance Progress Report (RPPR) that includes Inclusion Enrollment data. This error results when data in the RPPR has come from the old NIH inclusion data system. RPPRs with inclusion data must be submitted using the new Inclusion Management System (IMS) format. For additional information on the error message and steps to convert data for RPPRs please see the below links.

Please see Release Notes on the steps to manually convert the data to IMS.

Please see Guide Notice NOT-OD-15-078 for more information.

OMB Uniform Guidance

The Office of Management and Budget (OMB) Uniform Guidance, effective 12/26/2014, consolidates and streamlines procedures and practices that were previously contained in eight different OMB Circulars. Included in the new guidance are definitions, uniform administrative requirements (both pre- and post-award), cost principles, and audit requirements.

A link to the Uniform Guidance, as well as information on federal agency and/or DePaul’s implementation of the Guidance, will be added to the ORS Federal Cost Principles page as it becomes available.



Symposium:  50th Anniversary of the Federal TRIO Programs

On Thursday, August 21, 2014 from 9.00AM – 12.00PM (EDT), the U.S. Department of Education is holding a half-day symposium to mark the 50th anniversary of these federal programs. The theme is TRIO: Celebrating 50 Years of Promoting Excellence by Providing Hope and Opportunity for Success

The event will be broadcast live, and questions will be taken at 50yrsofTrio@ed.gov. Visit the Student Service homepage for a link to the event, or access the live stream on ED Stream.

Visit DePaul's Center for Access and Attainment website for more information about TRIO at DePaul.

NIH’s eRA Commons and ASSIST Down over Memorial Day Weekend

NIH has announced over Memorial Day weekend, all eRA services will be temporarily unavailable (this means both Commons and ASSIST). The systems will be brought down at 9PM on Friday, May 23 and are expected to be restored to service by Tuesday, May 27 at 7AM. This downtime is to complete the upgrade of all eRA systems so they are Unicode capable.
The following NIH Guide Notices related to this process are available for your review: NOT-OD-14-070 discusses the adjustment to the May submission dates, and NOT-OD-14-071 reviews the change to Unicode Compatibility.

CUR Announces Proposal Writing Institute

The Council on Undergraduate Relations (CUR) has announced a summer Proposal Writing Institute at the University of Southern Alabama, July 17-21, 2014. This Institute will bring together faculty and administrators interested in preparing proposals for submission to external funding agencies. The four-day Institute will consist of one-on-one work with a mentor, writing, small group discussions and critiquing of proposals. The Institute has been developed to assist novice to experienced proposal writers in drafting complete proposals for submission. The registration fee for the Institute is $1325; the application deadline is May 1, 2014. Additional Information on this initiative is available at the following link: http://www.cur.org/conferences_and_events/institutes/proposal_writing_institute/

Illinois Humanities Council Grants Workshop

The Illinois Humanities Council is offering a technical assistance workshop for persons preparing grant applications for the upcoming April 15, 2014 or July 15, 2014 deadlines. The workshop will be held on February 20, 2014 from 11.00AM - 1.00PM at IHC’s Chicago office located at 17 North State Street, Ste. 1400. The workshop is free, but advanced registration is required. For additional information see https://go.prairie.org/sslpage.aspx?pid=438

NSF Fastlane: System Issue with Budget Justifications

0n 1/17/14 the National Science Foundation (NSF) discovered a system issue, in which FastLane is preventing proposal submission if a budget justification has been completed for a subaward budget but not for the primary budget (See https://www.fastlane.nsf.gov/). NSF policy (Grant Proposal Guide Chapter II.C.2.g.) requires at least one budget justification of up to three pages per NSF proposal be entered for the Primary budget, and allows the option of submitting additional budget justifications for each subaward budget, as long as the total of all justifications does not exceed three pages.  Until this issue can be resolved, ensure that a budget justification has been completed for each proposal's primary budget prior to proposal submission.
Questions on completion of an NSF budget Justification or use of the NSF Fastlane proposal submission system can be directed to ORS PreAward Staff at x2-7388.



NSF Fastlane Error stating to "Contact IT Help Central" at proposal submission...

NSF has identified that Fastlane users may encounter the following error when submitting a proposal to NSF:
"The Proposal Submission is not available. Please contact IT Help Central at 1-800-673-6188".
NSF has determined that this error may be caused by special scientific / mathematical characters embedded in text copied into certain FastLane proposal sections such as Project Summary. If you encounter this error and there are mathematical or scientific characters in your proposal, use one of the following workarounds:
  1. If the section of the proposal allows a file upload, copy your text into a file (such as Microsoft Word) and use the file upload feature rather than entering text directly in the text box.  Note: For Project Summary, select the "Check here if your Project Summary is uploaded as a Supplementary Document" box on the Project Summary screen and upload your document using the Project Summary with Special Characters button under Supplementary Documents.

  2. Where possible, re-type any scientific or mathematic characters which may have been copied or pasted into a text box.

Questions on completion of NSF proposal text or use of the NSF Fastlane proposal submission system can be directed to ORS PreAward Staff at x2-7388.

NIH to require use of updated electronic application forms for due dates on or after September 25, 2013

ORS reminds faculty that NIH is transitioning to updated electronic application forms packages. The new packages will be identified with a Competition ID of FORMS-C and will include the form changes documented at: http://grants.nih.gov/grants/ElectronicReceipt/files/FORMS-C_Changes.pdf.   

For due dates on or after September 25, 2013, all applicants will be required to use FORMS-C packages, with the exceptions noted below. The requirement includes electronic applications submitted under the continuous submission policy, administrative supplement requests (Type 3), change of organization requests (Type 6) and change of grantee/training institution requests (Type 7) submitted September 25, 2013 and beyond. Multi-project applications that are transitioning to electronic submission beginning with the September 25, 2013 due dates (see NOT-OD-13-075) will also use FORMS-C packages.  

Additional information on the NIH Forms update is available at:  http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-074.html.


The programs noted below will move to FORMS-C application packages as follows:

  • Individual Research Career Development Award Programs (Ks), Institutional Training and Career Development Programs (Ts and Ds) and Individual National Research Service Awards (Fs) applicants will be required to use FORMS-C packages for due dates on or after January 25, 2014.
  • Small Business programs (SBIR/STTR) applicants will transition to FORMS-C packages later in 2014, when we can combine these form changes with anticipated form changes relating to the Small Business Authorization Act.​ ​