​Purpose

Research conference grants are intended to support research-related conferences hosted by DePaul.  Events may center on any academic discipline. professional field, or research topic of interest to DePaul faculty.  Multidisciplinary conferences sponsored by a number of units, especially units indifference colleges or schools, are welcome.  Also acceptable are proposals for scholarly events that directly explore facets of the University's mission.

Requests must demonstrate a link between the programs or priorities of the University and the proposed conference; the council does not fund events for which DePaul's main function is merely to provide a site or logisitical support. It is desirable but not required that funded events offer learning opportunities for students. Funded events must be of a nature and quality that will bring academic credit to the university.

The council will consider requests for subsidies of up to $4,000 per event. This program is intended to supplement, not replace, other sources of support, such as registration fees, departmental funds, association subventions, and external grants. This grant program should not be the sole funding source for the proposed event.

Eligibility
 
Eligibility for faculty development grants is limited to full-time tenured and tenure-track faculty. Faculty may apply for one grant award per program (e.g., URC Competititve Research Grant, QIC Competitive Instructional Grant, etc.) per academic year. 
 
Application Deadlines
 
Applications are accepted in the Fall and Winter with deadlines of October 15th and March 15th, respectively, for events scheduled to occur within 12 months of the application date.    Applications should be submitted at least 6 months before the proposed event is scheduled to take place.
 
Eligible Expenses
 
Council funds may be requested for out-of-pocket expenses necessary to sponsor a planned event. Allowable expenses include, but are not limited to, external speakers' fees and travel expenses, conference materials, marketing costs, site guarantees, and dissemination of conference proceeedings. Food and alcohol are no longer eligible expenses for URC research conference grants. Council support may not be sought through this program for compensation to participating full-time Depaul faculty or staff, materials or services normally provided at no cost, nor for materials or services supportable by registration fees or other external means. Applicants should refer to Eligible and Ineligible Expenses for a complete list. Normally, food will not be funded by the council to support a conference. However, conferences that are primarily funded by external sources may request an exemption. The decision is at the discretion of the URC.
 
Applicants are encouraged to be as economical as possible in seeking funds from the council. The council expects that registration fees or other co-funding arragenments normally will cover a substantial portion of a conference's direct expenses. Advice concerning external sources of support is available from the Office of Research Services. If registration income or other sources of support exceed levels anticipated at the time of application to the council, and are not fully consumed by expenses, the council will expect to be reimbursed in proportion to its share of initial funding.
 
If a proposed event requires departmental or college support, the availability of campus facilities, or some other form of institutional commitment not yet secured at the time of application, the council may extend a contingent award.
 
How to Apply
 
Applicants should submit the following through Campus Connect (click on "Grant Proposals" in the "Faculty Center" section) by the appropriate deadline:
 
  • Project Title
  • Abstract - the abstract should describe the project clearly and completely in non-technical terms
  • 3-5 Recent Publications
  • Work Plan & Timeline - the work plan and timeline should be thorough, realistice, and feasible. Further, the specific outcomes for the project should be articulated.
  • Budget Narrative - the budget narrative should clearly justify all requested expenses and provide sources for estimated costs. Note: research participant pay is limited to $10/hour. Further, wages for requested personnel should account for fringe benefits at a rate of 10%.
  • Budget Form - the budget form should account for each item of expense discussed in the budget narrative.
Applicants will also be asked to attach the following to their application:
 
  • Narrative - the narrative should describe the project in clear, non-technical language. The narrative should also present a compelling argument in favor of the project which will include a clear description of the project's goals and objectives. Further, the narrative should explain the relationship between the project and the applicant's teaching, research, and/or service interests.
  • Current CV
  • Proposed program for research conference
Expectations/Requirements of Recipients
 
Grant recipients should keep the following in mind:
 
  • Grant funds are made available to the faculty member upon completion of budget manager training.
  • All spending must comply with the Council's guidelines regarding eligible and ineligible expenses.
  • Funding is for 18 months after the grant is approved.
  • The council expects projects to be completed in a timely manner and will not fund projects beyond three years.
  • A final report must be submitted within 30 days of the grant's expiration. Failuer to submit the final report will result in the faculty member being ineligible for future funding from the councils. This report should delineate the activities conducted during the grant, describe the achievement of the project outcomes as outlined in the proposal, and list financial expenditures (include copies of all invoices over $100).