This endowment fund was established in 1992 by a gift from the Vincentian Fathers and Brothers who sponsor the university. Through this gift, the Vincentian Community wished to communicate several of its fundamental convictions. First, it is impossible to view the Vincentian identity of the university independently from its Catholic identity. Second, consonant with its Catholic and Vincentian values, DePaul has developed its sense of being an urban university with a deep educational involvement in the life of the city, the nation, and the world. The university’s Catholic and Vincentian values also have contributed to many of the most notable aspects of the university’s institutional culture, such as its commitment to access and attainment, academic entrepreneurship, service, personalism and diversity. Third, in order for these values to continue to inform the life of the university, the university community must participate in an ongoing study, dialogue, and praxis concerning these values and this identity.
In 2002, in commemoration of the tenth anniversary of the Vincentian Endowment Fund (VEF), the Vincentian Fathers and Brothers gave additional gifts to the original endowment in order to ensure adequate funding for service grants that involve faculty, staff, and students in community service projects, especially those that directly impact those who are most in need. These gifts were given in honor of Blessed Frederic Ozanam, a university professor and co-founder of the St. Vincent de Paul Society.
The endowment thus seeks to assist the university in developing its understanding of how, as a university informed by the vision of Vincent de Paul, it is to be an inclusive, diverse, and welcoming institution that treasures its Catholic identity. This assistance will be achieved through funding grant projects that directly enhance the identity of DePaul University as a Catholic, Vincentian, and urban university with special attention to the Catholic and Vincentian aspects of this identity. The projects that will be supported by the endowment through grants of varying sizes and length are the following:
- Experimental efforts that have the potential of becoming long-term sustainable projects or programs supported by university funds;
- One-time projects, programs, lectures, symposia, and workshops;
- Scholarly research by faculty and staff into various aspects of the Catholic Intellectual Tradition and/or the university’s Vincentian identity broadly considered leading to the publication of articles, monographs, or books;
- Development of co-curricular initiatives that invite reflection and experiential learning by DePaul faculty, staff and students on Vincentian praxis, whether in traditional face-to-face programs or in emerging forms of communication;
- Scholarly research by faculty that leads to the development of curricular offerings or curricular enhancements for the university’s academic programs that encourage critical engagement with the Catholic Intellectual Tradition and/or the university’s Vincentian identity;
- Projects that result in literary, artistic, musical, theatrical, digital, film, or new media expressions of the above identity;
- Community service efforts that embody Catholic and Vincentian values, require reflection upon such service as integral to the program, seek to serve those who are most in need and advocate for systemic change in line with the university’s identity as an academic institution; and
- Collaborative efforts that accomplish the above.
Types of Vincentian Endowment Fund Grants
Principal- These are grant proposals for funding in excess of $1,500.00. These proposals are received each October and are evaluated by the Vincentian Endowment Fund Board. The average VEF grant is $5,000.00. Some multi-year grants for large projects have been funded for as much as $10,000.
Discretionary- These grant proposals may be submitted at any point in the academic year. Funding decisions are at the discretion of the Senior Executive for University Mission. Discretionary VEF Grants are capped at $1,500.
All faculty, staff, and students who have a continuing relationship with the university are eligible to submit grant proposals.
The Endowment Board will evaluate all grant proposals according to the following criteria:
- Probability that the project/program will enhance the Catholic and Vincentian identity of the university.
- Educational impact on the university community, especially students.
- Promise of quality.
- Clear and adequate description of project or program and its means, goals, results, and assessment.
- Adequate and reasonable budget.
- For a long-term project or program: demonstrated sustainability with the likelihood of future university or other funding.
- Ability to be accomplished within the stated time period.
For service grant proposals, the Endowment Board will consider proposals that:
- For a collaborative project, involving group(s) outside the university, demonstrate a clear educational involvement on the part of the university.
- Involve students, the population being served, and DePaul. The service proposal should clearly show the connection between the service and a DePaul department, center, college, or organization.
- Have a clear statement on the intended impact on a population that is in need.
- Reflect upon the meaning and impact of such service on the part of university participants.
The Endowment Board appreciates the need for financial and other assistance to worthy outside causes, groups, or events but it does not provide endowment support unless the university is directly collaborating through the participation of its faculty, staff, and students, and will be impacted in some demonstrable way by the project.
The Endowment Board does not award grants for student thesis or dissertation research.
The Endowment Board does not award grants for student study-abroad expenses.
The Endowment Board will give preference to requests for publishing assistance to those projects that will be published digitally. No support will be given for the production of print journals or print proceedings.
For all grant proposals, the Endowment Board will give preference for proposals that are supported financially or in other ways by a university school, college, department, program, or outside funding.
The Endowment Board does not fund refreshments for events.
Proposal and Award Process - Discretionary VEF Grants
Proposals for Discretionary VEF Grant awards are accepted throughout the fiscal year. Once the funds for the current fiscal year are exhausted, applicants must wait until after July 1 of the new fiscal year to request funds. Proposals for Discretionary VEF Grants are reviewed by the Senior Executive for University Mission who serves as Chair of the Endowment Board. These proposals must meet the same criteria and conditions as all other VEF Grant proposals. The project end date for all Discretionary Grant awards must fall within the fiscal year that the application is submitted.
The following points describe the particulars of the proposal submission process. Note: Only online applications will be accepted.
- A link to the online application can be found on the Office of Mission and Values website. See “Discretionary VEF Grant Application” located on the right-hand side of the page.
- To complete the form, you must populate all of the application fields including:
- Project Abstract (up to 350 characters)
- Grant Category selection and rationale (Click on Grant Categories to see a listing of defined grant categories.)
- Project Proposal (up to 12,000 characters)
- Local budget manager or, in the case of a student applicant, Supporting Faculty or Staff Member name and contact information (The “local” budget manager is defined as the budget manager in your home department/college/division to whom you currently submit all expenses.)
- Acceptance of the Terms and Conditions governing Discretionary VEF Grants
Upon receipt of the completed application, the Senior Executive for University Mission reviews the proposal and decides to approve or deny the project funding. The budget manager in the Office of Mission and Values informs the applicant (Project Director) of the decision.
If a faculty/staff project is approved for funding, the budget manager in the Office of Mission and Values contacts the local budget manager in the Project Director’s home department/college/division for acceptance of the Terms and Conditions governing Discretionary VEF Grants before a budget transfer is executed and monies are distributed through the local budget manager. If a project submitted by a student is approved for funding, the budget manager in the Office of Mission and Values contacts the Supporting Faculty or Staff Member for acceptance of the Terms and Conditions. If the Supporting Faculty or Staff Member does not have budget manager status, the local budget manager must take on that role and distribute monies.
Terms and Conditions for all VEF Grants: Principal and Discretionary
- Funds awarded by the Vincentian Endowment Board may be expended only for the purposes stated in accepted proposals, although Project Directors may exercise reasonable discretion in reallocating dollars among approved budget categories. If totaling more than 10% of the total grant award, the Project Director must submit these changes to the budget manager of the Office of Mission and Values. Any substantial modification of the project itself must be approved by the Endowment Board, or its Chair, prior to the expenditure of any affected funds.
- Project Directors are responsible for securing a local budget manager who will manage the project budget according to all established university policies and procedures. Because Project Directors monitor project expenditures, it is recommended that all Project Directors (for faculty/staff grants) complete a PeopleSoft Grant Managers training session offered by the Controller's Office. The local budget manager must agree to the Grant Terms and Conditions as part of the application process. If the Project Director and/or local budget manager choose to subsume the grant award under an existing budget account, the grant's budget terms and conditions must be honored.
- Personal reimbursements of any type for the Project Director must follow the guidelines contained in the university’s Employee and University Guests Reimbursement policy.
- The Project Director acknowledges that she/he is responsible for complying with all relevant laws and regulations relating to the activities funded by the grant.
- Grant funds are to be expended within the timeline that an award is granted, unless otherwise stated through an extension request. If, for good reason, an approved project cannot reasonably be completed within the original grant period the Project Director may petition the Endowment Board to consider a limited extension of the funding period. No funds will be accessible after the end date. Submit all financial
transaction paperwork such as reimbursement forms and voucher payment
requisitions at least
one month before the end date to ensure processing is completed. Only transactions that post to the Mobius report prior to the end date will be allowed.
- On the day following the end date or in the event that a funded project
reaches completion before all authorized funds are expended, unused
funds shall be returned to the Endowment for redistribution.
- Equipment and other durable items purchased with funds from a grant become the property of DePaul University, but ordinarily may be retained for further on-campus use by the Project Director. These items should be clearly identified in the grant proposal.
- Within thirty days after completing the funded portion of a project, the Project Director is required to submit to the Chair of the Endowment Board a final written report containing a narrative and financial account of what was accomplished with grant funds. The narrative portion may consist either of a product resulting from the project (e.g., manuscript, journal article, likeness of an art work, external grant proposal) or a summary and assessment of the project's funded activities. The Final Report Form can be found on the Office of Mission and Values website. (Click Grants & Scholarships/Vincentian Endowment Fund Grant.)
- The financial portion of the final report
a complete accounting of all expenditures funded by the grant,
including copies of itemized receipts, copies of budget transfers, etc.
Documentation for expenditures must equal the
“amount expended” on the final report form.
- Failure to submit a final report will disqualify the Project Director from any future consideration for VEF funding. In addition, the appropriate dean or department will be notified of the Project Director’s non-compliance and disqualification.
- The Endowment Board reserves the rights to monitor and conduct an evaluation of all activities funded by the grant and to audit all grant-funded expenses.
- Failure to adhere to the university’s policies and procedures governing the expenditure of grant funds will result in a report of non-compliance to the appropriate dean or department and the repayment of misspent funds by the college/school/department to the Endowment Board.
- A notation, such as a footnote or an acknowledgment, should appear on all project publicity indicating that the project was funded, or assisted, by a grant from the Vincentian Endowment Fund of DePaul University. All service projects should also acknowledge VEF funding.
Proposal and Award Process - Principal VEF Grants
Proposals for Principal VEF Grants are reviewed by the Endowment Board. The following points describe the particulars of the proposal submission process. Note: Only online applications will be accepted.
- During the application cycle a link to the online application can be found on the Office of Mission and Values website.
- To complete the form, you must populate all of the application fields including but not limited to the following:
- Project Abstract (up to 2000 characters, including spaces)
- Grant Category selection and rationale (Click on Grant Categories to see a listing of defined grant categories.)
- Project Proposal (up to 12,000 characters, including spaces.)
- Budget sheet with all totals clearly listed. List of monies requested per account code
- Supplemental documentation, such as extended project and/or budget information, a letter of support or an invitation to participate in a conference, may be uploaded after the Project Proposal has been entered.
- The supplemental documentation may be up to ten (10) pages in length and must be formatted as a single PDF for upload. Combine multiple files into ONE PDF file. Supplemental documentation will NOT be accepted outside of this online application.
- A CV is not required for the application. Please DO NOT include a CV.
- Local budget manager or, in the case of a student applicant, supporting faculty or staff member name and contact information (The “local” budget manager is defined as the budget manager in your home department/college/division who officially signs off on expenses.)
- Acceptance of the Terms and Conditions governing the awarded Principal VEF Grant
- All proposals will be directed to a preliminary review committee whose members will pre-screen submissions and present to the full Board only those that are prepared according to VEF submission standards and adequately meet the VEF criteria. Proposals that are declined may not be resubmitted during the same funding cycle.
- Budget requests must be itemized in the budget section of the application using university account codes. The budget narrative should explain all major expenses, items, and other funding sources. Expenses not clearly explained will not be funded. The Board may decide upon partial funding of a particular account. In the case of partial funding, a revised budget must be submitted. The budget manager in the Office of Mission and Values will send via email a link to the original application that allows modification of the budget section. This revision must be submitted before funds will be dispersed.
- For approved Principal VEF Grants, the budget manager in the Office of Mission and Values will contact the local budget manager who must agree to the Terms and Condition governing VEF grants before funds will be dispersed.
VEF Funding Cycle
Principal VEF Grants:
- Applications are accepted beginning the first day of Autumn Quarter
- The application window closes at midnight on October 15. No late applications will be accepted.
- Grant decisions are communicated by November 10.
- Grants are funded on December 1. Applicants wishing to fund Autumn Quarter activities should be aware of this funding date.
Discretionary VEF Grants:
- Applications are accepted throughout the fiscal year. Once the funds for the current fiscal year are exhausted, applicants must wait until after July 1 of the new fiscal year to request funds.
Rules for All VEF Grant Applications
- If a proposed project requires release time, special facilities, or cost-sharing by a department or college, the project director must secure a written endorsement from the appropriate chairperson/dean/director prior to submitting a proposal. This endorsement can be submitted as part of the “Supplemental Documentation” section of the application. As an alternative, directors may request contingent funding from the endowment for a project that is awaiting internal or external support. An explanation of future funding options should be included in the application.
- Project Directors who seek funds to administer a survey or conduct interviews must submit a draft questionnaire or sample interview protocol as supplementary material. Without such documentation, the Endowment Board will consider funding only the design and pre-testing portion of a survey project. For all projects involving human subject research, including for example surveys and interviews, Project Directors must follow university policies for human subject research approval. For more information, contact the Office of Research Services’ Research Protections section.
- Project Directors who seek funds to undertake case studies or site visits, particularly if distant travel is involved, must provide a theoretical framework or other justification for the number and location of sites.
- Applicants should feel free to consult with Office of Mission and Values staff for their input as the proposal and budget data is being crafted.
- Each grant proposal should have a clear and reasonable timeline for completion of the project.
- Grant applications submitted by students must list a full-time Supporting Faculty or Staff Member who has budget manager status. The Supporting Faculty or Staff Member must agree to act in this capacity for the duration of the grant. Because students are not authorized to access financial reports, the student and the Supporting Faculty or Staff Member must review university policy regarding financial transactions before submitting the grant proposal. In the case where the Supporting Faculty or Staff Member does not have budget manager status, the local budget manager must agree to take on the role of budget manager for the grant. For approved grants, the budget manager will receive a link to an online agreement that must be completed before funds will be dispersed.
- The Project Director must read and agree to all Terms and Conditions governing VEF Grants. This is accomplished through the online application.
- Proposals are completed-in-full and submitted via the online application. No hard copies will be accepted.
Projects rooted in Catholic perspectives that directly
enhance and inform DePaul's Catholic identity through scholarly
research, curricular and co-curricular programming, or artistic
Projects that provide direct service to populations
most in need through either: 1) direct engagement; or 2) educational
programming for the population being served or those serve the
population in need (i.e. workshops, classes, peace and justice work,
etc.). Projects ideally should involve DePaul students.
Projects that seek to improve inter and/or intra-group
relations via initiatives that inform and enhance consciousness and
understanding among varying groups, including but not limited to race,
ethnic background, gender, sexual orientation, religious affiliation,
socio-economic status, and/or cultural background.
Projects that provide direct legal services to
underserved populations or that provide educational programming
regarding legal issues that primarily impact underserved populations.
Projects ideally should involve DePaul students.
Service to Student Population
Projects that provide direct services, consonant with
DePaul's Catholic, Vincentian, and Urban values, to the students of
DePaul University. The proposed events should enhance student engagement
in the life and mission of the university (these can either be new
programs or augment services already provided).
Projects based out of the Office of University Ministry
that promote and enhance DePaul's Vincentian, and Catholic identity or
that support ecumenical, and other forms of spirituality for the DePaul
Projects that focus on the legacy of Vincent de Paul,
Louise de Marillac, and the broader Vincentian tradition including
scholarly research, artistic expressions, spirituality and praxis.