DePaul University Information Services > Services > E-mail > Custom Employee Photos

Custom Employee Photos

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On October 5, DePaul will begin synchronizing employee photos from the University Directory in the PeopleSoft HR system into DePaul's Outlook and Skype for Business systems . Faculty, staff, and student employees may select to display their DePaul ID photo, a custom photo, or no photo. If no action is taken, the system will automatically display their DePaul ID photo.

Display No Photo

To opt out of having your photo displayed:

  1. Click here to log in to the DePaul Human Resources System and access the University Directory.
  2. Click My Profile.
  3. Below your photo is a small icon which will allow you to change your photo preference.  Click the icon.
  4. Select No Photo and click OK.

It may take a business day to see the change reflected within Outlook and Skype for Business. 

Display a Custom Photo

To display a custom photo:

  1. Click here to log in to the DePaul Human Resources System and access the University Directory.
  2. Click My Profile.
  3. Below your photo is a small icon which will allow you to change your photo preference.  Click the icon.
  4. Click Upload a Photo.
  5. Click Browse to browse your computer for a photo.  Please note that the image must be a JPEG or JPG and should be square.  Please see below for instructions on how to crop your photo and save it as a JPEG before you upload it.
  6. Click OK.

It may take a business day to see the change reflected within Outlook and Skype for Business. 

Crop a Photo and Save as JPEG

In order for custom photos to display correctly in Outlook, Skype for Business, or any other Microsoft product that makes use of them, they must be square.  If the photo is not square, it will be distorted.  If your photo is rectangular you should crop it before uploading it into Campus Connect.  There are many options available to crop a photo, instructions for a few of these options can be found here.   

Windows – Paint App

  1. Locate the photo on your computer.  Right-click on the photo and select Open with.  Select Paint.  Your photo will open within the Paint application.
  2. In the top menu, click the Select tool.  It will highlight it in blue.
  3. Click and hold the select tool over your image. Drag your mouse across the image to create a square dotted box around the portion of the photo you want displayed. While you are creating your box, you can view the size changing live within the footer of the program. Once the two numbers are roughly equal, release your click.
  4. Your image should now be square in shape.  If you do not like the portion of the photo you chose, you can click the undo button in the top right corner of the program and try step number 3 again.
  5. Once happy with your square, click Crop.
  6. Click File > Save As.    
  7. If you want to save your cropped photo as a new file while still preserving the original file, be sure to change the File name.
  8. Ensure that the Save as type menu is set to JPEG.​
  9. Make note of where you are saving the image on your computer, as you will need to locate it to upload it into Campus Connect.   Click Save.

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Windows 10 – Photos App

If you have Windows 10, which is the current version of windows at DePaul, then you can use the Photo​​s app.  

  1. Locate the image file on your computer.  Right-click on the file and select Open with > Photos.  Yourimage will open within the Photos application.
  2. Click the Edit icon near the top right corner of the window.
  3. Click Crop and rotate in the top right corner.​
  4. Click Aspect ratio.  From the drop-down menu, select Square.
  5. You will notice your image has a frame around it with a circle on each corner.  You can now click on your image and drag it up/down or left/right to move your image within the frame.  You can also adjust the size of the square by clicking and dragging any of the corner circles. 
  6. Click Done and then Save a copy, in the bottom-right-hand corner.
  7. If you want to save your cropped image as a new file while still preserving the original file, be sure to change the File name.
  8. Ensure that the Save as type menu is set to JPG. 
  9. Make note of where you are saving the image file ​on your computer, as you will need to locate it to upload it into Campus Connect.  Click Save.

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Mac – Grab App

  1. Locate the photo on your computer.  Double-click to open or preview the image.
  2. Using the Spotlight Search (the magnifying glass in the top right-hand corner of your screen) find and open the Grab application. 
  3. From the Capture menu, click Selection.
  4. Hold your curser over your image. Drag your mouse across the image to create a red square around the portion of the photo you want displayed.  While you are creating your square, you will see a small box with two numbers next to your curser.  This is the width and height of your selection measured in pixels.  Once the two numbers are roughly equal, release your click.
  5. Your newly cropped image will now appear in a new window.  The new image should be square in shape.  If you do not like the portion of the photo you chose, you can repeat steps 3 and 4.
  6. Once happy with your square, click File > Save.
  7. Change that the File Format to JPEG.​
  8. Make note of where you are saving the image on your computer, as you will need to locate it to upload it into Campus Connect.  Click Save.

Mac – Photos App

If you are already making use of the Photos application on your Mac, especially if your photo is already located within the Photos application, you may want to crop your image here.​

  1. Open the Photos application.  Locate the image you would like to use within Photos.  (Note: If the image is not already in Photos, you can drag and drop the image file into the Photos app to import it.)
  2. Double-click the photo to open it.  It will now be the only photo you are viewing in the app. 
  3. If you want to save your cropped photo as a new file while still preserving the original file, you will need to duplicate the photo before editing it.  From the Image menu, click Duplicate 1 Photo.
  4. From the Image menu, click Show Edit Tools
  5. Click Crop, on the right-hand side of the window.
  6. Near the lower right-hand corner of the window, click the Aspect > Square.
  7. Your photo will now have a square frame around it.  You can now click on your photo and drag it within the frame.  You can also adjust the size of the square by clicking and dragging any of the corners of the frame.
  8. Once happy with your square, click the yellow Done button.
  9. From the File menu, click Export > Export 1 Photo.
  10. Ensure that Photo Kind is set to JPEG.
  11. Click Export.
  12. Make note of where you are saving the image on your computer, as you will need to locate it to upload it into Campus Connect.   Click Export.