DePaul University Academic Affairs > Faculty Resources > Teaching > Quality Of Instruction Council > Eligible and Ineligible Expenses

Eligible and Ineligible Expenses

Eligible Expenses

  1. Expendable materials not ordinarily provided by a department, college, or administrative office.
  2. Durable materials and equipment that are (a) essential to the project and (b) not ordinarily provided by a department, college, or administrative office. Note: All durable materials and equipment purchased with grant funds must be purchased in accordance with all university policies, and the materials and equipment remain property of DePaul University. At the conclusion of the grant, PIs are expected to work with staff from Procurement Services to dispose of equipment through the university's salvage program.
  3. Temporary staff (DePaul students) or professionally contracted services necessary for research or creative work (consultants, translators, laboratory assistants, computer programmers, data analysts, editorial consultants, studio technicians, fabricators, etc). For DePaul's part-time student employees, include benefits of 10% in your budget during summer months.
  4. Travel expenses (lodging and travel) that are essential to a project. Note that the current practice is to not fund meals. Travel to conferences is not eligible except for faculty development as part of a QIC project, or as a fully explained research need. All such travel must be carefully justified utilizing current prices and citing the sources of the pricing (e.g., Expedia, Travelocity, etc). Note: Applications for collaborative grants may budget up to $250 for CTA travel between DePaul's campuses.
  5. Extraordinary telephone, word processing, printing, or postage expenses; extraordinary requests for library or archival materials, including computer searches of bibliographic databases.
  6. Expenses associated with the production of a completed manuscript as required by a publisher with whom the applicant has a contract, and other expenses related to production under contract. Indexing for books and texts published by not-for-profit publishers.
  7. Expenses associated with the presentation or exhibition of finished artistic work in specific regional, national, or international contexts. For example, faculty can apply for grant funds to pay the costs of entering a film, which has been completed, into specific film festivals.
  8. Equipment rentals of durable equipment essential for a project and access fees to externally located equipment that would be impractical for DePaul to acquire. Requests of over $500 for equipment require a thorough justification as well as cost-sharing from the department or college. The department chair or college dean should provide a statement of the department's or college's level of support and a justification for the equipment purchase.
  9. External computing expenses when needs cannot be met through university computing resources. In these cases, a letter from Information Services should be appended to your proposal, justifying the request to the council.
  10. Extraordinary library materials that cannot be purchased through usual channels. In these cases, append correspondence from the University Libraries justifying support from the council.
  11. Other expenses by the councils in accordance with university policies.

Ineligible Expenses

  1. Services or expendable materials ordinarily provided by a department, college or administrative office.
  2. Compensation to participating faculty or full-time staff, or their replacements (except the QIC Summer Stipend Program and the PSC Service Learning Program).
  3. Travel to conferences for purposes not directly connected with the project.
  4. Expenses for food and alcohol are no longer permitted on QIC, URC or PSC grants.
  5. Acquisition of hardware for routine computing services.
  6. Expenses related to self-publishing.
  7. Computer support provided by Information Services.
  8. Library support provided by University Libraries.
  9. Support for any other materials or services available through the university.
  10. Charges expended or encumbered before the announcement of a grant from the Council. Awards are usually announced approximately one month after the submission deadline.
  11. Tuition waivers or expenses associated with obtaining a degree or acquiring basic knowledge in a field directly related to the field of the applicant.
  12. Sales tax (tax-exempt forms should be used).
  13. Membership dues.
  14. Expenses associated with the routine completion of an externally funded project.
  15. Other expenses prohibited by university regulations of the councils.